Administration Officer

This could be the opportunity you’ve been waiting for to showcase your skills and play a key role in keeping our operations running smoothly. LCI is seeking an enthusiastic Administration Officer based in our Sydney office. We are an engineering design house specialising in building engineering services. We employ over 270 staff within six offices across Australia. In March 2025, LCI proudly became part of the global, employee‑owned Artelia Group, extending our presence worldwide Internationally, the Group carries out projects in more than 100 countries and has offices in 40 countries in Europe, Africa, the Middle East, Asia‑Pacific and the Americas. We’ve built a phenomenal team … and there’s always room for one more We see our colleagues as family, and we pride ourselves on hiring and shaping passionate professionals who thrive in a diverse and collaborative environment. We operate within a culture of trust and flexibility and this is a great opportunity to be part of a growing and collaborative team. Key Responsibilities Greet guests and notify staff of their arrival. Answer phones and direct calls in a professional manner. Manage calendars for meeting rooms, set up and clean up for meetings and events. Purchase and manage PPE, office and kitchen supplies (both instore and online) when required and requested. Maintain office environment in good order. Set up the kitchen, pack/unpack the dishwasher – maintaining the kitchen on a regular basis throughout the day. Make travel arrangements, including booking of flights, hire cars and accommodation as requested. Event management for social club and employee functions. Assist with preparation of office presentations. Submit expenses for Directors. Support with monthly invoicing and forecasting. Assist with Purchase Orders. Perform weekly reconciliation. Support staff with submitting expense claims and timesheets via PIM. Set up new clients, contacts, organisations in PIM. Liaise with office building managers and cleaners when needed. First Aid Officer and Fire Warden Officer duties. Attend and contribute to national administration team meetings. Support the business with current matters and adapt to new challenges in line with the growth of LCI nationally. Manage multiple registers such as PPE, First Aid kits. Assist with organising couriers/deliveries. Assist and complete tasks forwarded by Office Manager. Ensure new staff in the Sydney office have office access cards on their first day. Set up workstations for new staff as required. Assist with set‑up of prospects and projects as required. Support Finance and Marketing Team as required. Required Qualifications Hardworking and well presented. Have good verbal and written communication skills. Have an attention to detail and a desire to learn. Reliable and punctual. Demonstrated administration experience, proactive and highly motivated, with a strong commitment to delivering their best. Previous experience with Microsoft Office desired. Benefits and Perks Opportunity for further education through the LCI Learning & Growth Program. One LCI Benefits Program covering hundreds of retailers including food, fashion, travel, entertainment, insurance and much, much more. A social, collaborative and inclusive culture with regular social and networking events organised throughout the year. Eight (8) weeks parental leave after 12 months continuous service. Employee Referral Program. Paid Professional Membership. Passion Day – a day off each year just because Access to an Employee Assistance Program. Please apply now with your cover letter explaining why you think you are the ideal candidate along with a copy of your resume. In this era of technology and globalisation, we recognise cultivating a diverse and inclusive workforce is more important than ever for both our staff and business. By advocating fair and equitable access to employment, we foster social integration and enable our staff to perform to their full potential. At LCI, we do not tolerate any discrimination based on race, gender, age, cultural background, sexual orientation, mental and physical conditions, political beliefs, religion, as well as other distinct differences between people. For more information about LCI, please visit our website at Agencies need not send applicants as we are managing all recruitment directly. LCI will not accept any unsolicited resumes from recruiters or recruitment agencies. Any unsolicited resumes will be deemed to be the property of LCI and in the absence of a signed Agreement, LCI will not consider or agree to any payment of any recruitment fee. See yourself working in a dynamic, friendly and innovative environment? We’d love to meet you. #J-18808-Ljbffr