Bid Administrator

Overview Join our growing Business Development team at Beca. Our Business Development (BD) team focuses on the heart of our business: clients. We provide advice to all levels of our organisation on how to engage with clients to “See More, Win More and Deliver Better”. As part of our team, you will be a valuable collaborator across a diverse commercial business. Supported by a global BD team, you will have the opportunity to achieve your career aspirations and the flexibility to specialise over time in an area of BD you are passionate about. The Opportunity As our Australian business grows, so is our team and presence in the market. This is a newly created role and a unique opportunity for someone who wants to learn the bid process. We are looking for a Bid Administrator to join our team. On a day-to-day basis, you will assist the Bid Coordinator and Advisor with the coordination, preparation, and submission of tenders, expressions of interest, and capability statements in Australia. You’ll help manage access to online tender portals, support formatting and proofreading of documents, and ensure responses meet quality standards. We work hard but have fun along the way. Like everyone at Beca, we stay true to our values of partnership, tenacity, enjoyment, and care. Based in Adelaide or Newcastle, you’ll support our Australian Water business, Beca HunterH2O, throughout the lifecycle of a pursuit. Your responsibilities will include scheduling internal review reminders, tracking new opportunities, and helping to organise bid content within our systems. You’ll also assist with sales generation activities and provide general administrative support such as travel bookings, workshop setups, and event logistics—making sure everything runs smoothly and aligns with Beca’s standards. With no two bids the same, you’ll play an important role in keeping our bid responses organised and consistent. You’ll work closely with our marketing, communications, and graphic teams to ensure all documentation reflects Beca’s brand. You’ll also support business development and client relationship activities, escalate complex enquiries to senior colleagues, and contribute to special projects when needed. A positive attitude, strong communication skills, and a willingness to learn will help you succeed in this role. This is an exciting opportunity to work within a dynamic, high-energy, and creative team that thinks outside the box and connects the dots across the business. Having the right attitude and a willingness to learn is key, as we look to develop solutions and innovative ways to drive our business forward. About You If you have a background in administration—whether as a team assistant, project administrator, or in a similar role—and are looking to take your first step into the world of business development, we’d love to hear from you. At Beca, you’ll have the opportunity to grow your skills, contribute to exciting projects, and be part of a team that values learning, collaboration, and making a real impact. We are looking for someone who is tenacious, confident and a collaborative team player – someone willing to learn. You will bring a positive, proactive attitude and enjoy juggling multiple priorities. You will need to be a capable writer with strong communication and influencing skills. Exceptional attention to detail, relationship building skills and a drive to get things done within tight timeframes will lead you to success in this role. We value authenticity and we want you to bring your whole self to work. What We Offer Belonging: Be part of a collaborative and diverse team that values innovation, creativity, and mutual support. Professional Growth: We invest in your career with continued investment in your learning through our professional development training programmes. Professional Growth: We will support your professional accreditation (including Chartership with Engineers Australia). Belonging: A supportive and caring work environment where you can bring your whole self to work. Work-Life Balance: Benefit from flexible working arrangements to balance your personal and family commitments. Work-Life Balance: Wellbeing and volunteer leave. Work-Life Balance: Enhanced parental leave with up to 14 weeks full paid leave after the birth or placement of your child, inclusive of all genders. Professional Growth: Opportunities to learn from our industry experts and technical gurus across the Asia-Pacific. Belonging: Opportunity for ownership with shareholding offers. Beca prides itself on supporting a diverse and inclusive culture – open to inputs from creative people of all genders, ethnicity, identity, thought and experiences. Who is Beca? Beca is one of the Asia-Pacific region's largest employee-owned professional services consultancies. Our team of over 4000 professionals is diverse enough to bring a wide range of perspectives and expertise to every client and challenge, creating resourceful, smart solutions from our collective experience and insights. “Creative people together transforming our world” is our vision. It reflects our culture, our aspirations and our purpose – to make everyday better. Our four values – partnership, tenacity, enjoyment and care – sit at the heart of everything we do, reflecting how we work every day with each other and our clients. At Beca we make everyday better for our clients, our people and our community and your involvement makes it possible. Our size and agility mean you’re not just on the fringes; you’re making a visible difference, partnering to develop and deliver solutions from the ground up. As a people-focused business, we understand that work-life balance means a lot of different things to different people and that it’s not always easy juggling work with everything else life throws at us. This is why we are happy to discuss flexible working arrangements for all opportunities in the Beca team. Ready to make the move? / Apply now If you want to make every day better, apply online today If you have any questions, you can find out more about our people and projects by visiting #J-18808-Ljbffr