Contracts Coordinator

The Maxwell Underground Mine, owned by Malabar Resources Ltd has commenced operations at their Hunter Valley site, with planned production of up to 8 million tonnes of per annum. With approvals in place out to 2046, the mine targets high quality coal with the majority being metallurgical coal. As an employee of the Maxwell Underground Mine, you will enjoy the excitement and challenge of taking your experience and knowledge to build an operation that is better, safer, and more productive. At Maxwell Underground Mine we value our people and want our workforce to have a sense of purpose and the opportunity to achieve their career aspirations. ABOUT THE ROLE Maxwell Underground Mine are current seeking an enthusiastic Contracts Coordinator to join our Team. Reporting to the Warehouse & Supply Superintendent, the incumbent will provide expert guidance to site management and contract holders throughout every stage of the contracting process. You’ll oversee the full contract lifecycle from developing tenders and coordinating procurement activities, to managing negotiations, maintaining documentation, and ensuring all processes align with company policies, procedures, and approved contract systems. Additional responsibilities may include, but are not limited to: Developing tender documentation, managing the complete tender process including stakeholder liaison and enquiry responses, conduct compliant evaluation processes, and complete supplier negotiations to ensure performance and cost requirements are met. Drafting, reviewing and managing contracts with clearly defined terms and performance metrics, provide ongoing contractual advice on variations, disputes and terminations, and proactively manage contract renewals and extensions. Monitoring and evaluating supplier performance against quality, safety and delivery standards, maintain comprehensive knowledge of current and potential service providers, and develop strong vendor relationships to ensure reliable partnerships. Monitoring contract expenditure and overall contract management performance, negotiate competitive pricing while maintaining quality and safety standards, and identify cost reduction opportunities through supplier consolidation and bulk purchasing arrangements. Maintaining accurate and efficient systems for recording, storing and retrieving all contract-related documentation. Providing ongoing training and support to mine contract holders, assist site personnel in resolving procurement-related issues including delays and non-conformance, and monitor contract management processes to identify efficiency and effectiveness improvements. If you enjoy building strong relationships, navigating fast-paced operational environments, and delivering high-quality commercial outcomes, this is an excellent opportunity to make an impact and grow your career. ABOUT YOU To be successful, you will have experience and demonstrate capability in the following: Trade/Tertiary qualifications (Business/Commerce/Engineering/Law) or equivalent industry experience. A minimum 3 years’ experience within a similar position. Highly developed interpersonal and communication skills Experience with the Pulse Mining Systems ERP would be advantageous EMPLOYEE BENEFITS Competitive remuneration package with robust employee benefits Comprehensive salary packaging through Maxxia Extensive support through Malabar’s Employee Assistance Program (EAP) Collaborative and inclusive work environment Long-term career opportunities with 25-year mine life Thriving company culture focused on internal promotion and career development. For information on Malabar Resources Ltd and the Maxwell Underground Mine, please visit or email *******@malabarresources.com.au for a confidential discussion. Applications Close Friday 12 December 2025 Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad . #J-18808-Ljbffr