Administrative Assistant

The Team Home Care South is a dynamic and client-focused team within the Department of Health (Tasmania), dedicated to delivering high-quality in-home support services across Southern Tasmania. Our primary mission is to support frail older people and younger people with disabilities to remain safely and independently in their homes and communities, in line with the Charter of Aged Care Rights and the Aged Care Quality Standards. You’ll be part of a team that values integrity, respect, and innovation in everything we do. The Role As an Administrative Assistant within Home Care South, you will provide essential administrative support to ensure smooth operations and compliance with the Agency’s policies and legal requirements. This role is pivotal in supporting the delivery of primary health care services. Process incoming referrals and input client data using iPM and Microsoft Office Suite. Coordinate accounts payable and purchasing functions. Collate service data and prepare reports using Excel. Maintain client records and filing systems, ensuring confidentiality. Provide reception duties and general administrative support to the Manager and team. Contribute to quality, safety, and work health initiatives within the organisation. You will need Proven ability to provide administrative and organisational support to the Home Care South Team. Highly developed organisational, written and oral communication skills. Demonstrated knowledge and understanding of both manual and computerized office systems including Microsoft Office Suite, iPM Finance 1. The ability to manage competing priorities in a dynamic and changing environment. Sound judgment, initiative, and discretion in a team setting. You’ll also be expected to uphold the Department of Health’s values and contribute to a safe, inclusive, and respectful workplace that supports vulnerable people and promotes child safety. Note: Please refer to the Statement of Duties for all the selection criteria of this position to address in your application. Why Tasmania The Department of Health Tasmania oversees various hospitals across the state, including the Royal Hobart Hospital, Launceston General Hospital, Northwest Regional Hospital, and Mersey Community Hospital, as well as district hospitals and ambulance services. Additionally, it provides community health, mental health, and primary healthcare services to the Tasmanian community through more than 300 sites. Tasmania, Australia’s only island state, offers unparalleled natural beauty and a luxurious lifestyle. Pursuing your health career in Tasmania’s public health system means building strong connections with colleagues and patients. It also means embracing a lifestyle where you can enjoy extraordinary experiences outside of work while making a significant impact on the community during work. Details of appointment Permanent full time, day worker position, working 76 hours per fortnight, commencing as soon as possible. Notwithstanding hours to be negotiated with the successful applicant. Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies. Salary Salary: $66,049 to $70,993 per annum. Our Employer 12% superannuation contribution is on top of this amount. Salary range is in accordance with Public Sector Unions Wages Agreement 2022. Salary Packaging You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible. Benefits available to eligible candidates Professional development and accelerated pathways. A range of leave entitlements, including study leave and Professional Development Support. Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family. More information about our Employee Benefits can be found here. Eligibility Note: Please refer to the Application Guide for more information of pre-employment check. Download the Statement of Duties and any Associated Documents We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance. Statement of Duties Administrative Assistant Band 2 (word). Application Guide Department of Health – Applicant Guide (word). How to apply Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered. You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required. For more information Applicants who require further information are encouraged to contact the contact person for detailed information about the vacancy. Name: Gary Tarafder Position: Manager – Home Care South Phone number: Email address: What it is like working at the Department of Health Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania Make It Tasmania | Move for a great lifestyle One Health Podcast - Spotify One Health Podcast - Apple Tasmanian Health Careers | Tasmanian Respecting diversity is the foundation of everything Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities. #J-18808-Ljbffr