Administrative Officer

Job No.: Location: Frankston Hospital Employment Type: Full-time Duration: Continuing appointment Remuneration: $83,424 - $95,825 pa HEW Level 05 (plus 17% employer superannuation) Amplify your impact at a world top 50 University Be surrounded by extraordinary ideas - and the people who discover them The Opportunity This is an exciting opportunity for an organised and proactive Administrative Officer to join the Peninsula Clinical School – part of Monash University’s renowned School of Translational Medicine (STM) – and play a vital role supporting the next generation of medical professionals. In this diverse and rewarding position, you will coordinate the delivery of Monash’s Bachelor of Medical Science and Doctor of Medicine (MD) program across the Peninsula Health Campus. Working closely with teaching staff, students and clinical supervisors, you will ensure that curriculum delivery, placements and academic activities run smoothly and to the highest standards. You will be the go-to contact for staff and students, providing expert advice, efficient coordination and exceptional service across all aspects of the student experience. Every day, your work will directly contribute to shaping future doctors and improving health outcomes across our communities. Key responsibilities include: Coordinating Year 3B, 4C and 5D teaching programs, including timetabling, placements and academic support Providing responsive administrative assistance to the Director of Academic Programs and teaching staff Supporting medical electives and Bachelor of Medical Science (BMedSci) students Managing student enquiries and providing accurate guidance on curriculum and course processes Maintaining effective communication and collaboration across Monash and Peninsula Health teams About You You will bring enthusiasm, initiative and a service-oriented mindset to a role where no two days are the same. You’re motivated by helping others, keeping complex systems running efficiently, and contributing to an environment where education and healthcare excellence thrive. To be successful, you will have: A relevant tertiary qualification or equivalent combination of education and experience Demonstrated administrative experience in a complex or clinical education environment Strong organisational skills with the ability to set priorities, manage competing deadlines and deliver improvements Excellent communication and interpersonal skills with the confidence to liaise across academic, clinical and student groups Proven ability to work both collaboratively and independently with professionalism, discretion and attention to detail If you’re ready to bring your organisational expertise and people skills to a team that makes a real difference, we’d love to hear from you. About Monash University At Monash, work feels different. There’s a sense of belonging, from contributing to something ground breaking – a place where great things happen. We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed. Some 20,000 staff work for Monash around the world. We have 95,000 students, four Australian campuses, and campuses in Malaysia and Indonesia. We also have a major presence in India and China, and a significant centre and research foundation in Italy. In our short history, we have skyrocketed through global university rankings and established ourselves consistently among the world's best tertiary institutions. We rank in the world’s top-50 universities in rankings including the QS World University Rankings 2026. Learn more about Monash. Today, we have the momentum to create the future we need for generations to come. Accelerate your change here. Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents. To Apply For instructions on how to apply, please refer to 'How to apply for Monash Jobs'. Your application must address the Key Selection Criteria. Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities,neurodivergent people, and people of all genders, sexualities, and age groups. We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at **************@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion. Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University. Enquiries: Melinda Sekulitch, Clinical Site Administrator, phone Position Description: Administrative Officer Applications Close: Monday 1 December 2025 at 11:55pm AEST Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad . #J-18808-Ljbffr