Office Co-ordinator

Join to apply for the Office Co‑ordinator role at Hall & Wilcox. Learn more about what Hall & Wilcox can offer you: bit.ly/HWbenefits Benefits Onsite role working in modern, open plan office Reward and recognition, including competitive remuneration and career progression Learning and career development programs for all roles and levels Flexible leave options and up to 26 weeks paid parental leave Free daily breakfast, office drinks and social events Genuine commitment to health and wellbeing, pro bono and community, and diversity and inclusion across our firm About the role and team We have an exciting opportunity for an experienced Office Co‑ordinator to join our Darwin office. This role provides prompt, efficient and reliable office services to the firm and our external stakeholders and focuses on continuous improvement for each function within Office Services. Responsibilities Greeting and assisting clients/visitors, ensuring a professional experience Coordinating meeting room bookings, setups, resets, and supporting the smooth delivery of internal and client meetings and events Maintaining client areas, kitchens, meeting rooms and back‑of‑house workspaces to a high standard Managing security passes, onboarding of new starters including office tours, merchandise and equipment coordination Liaising with Facilities and Technology teams, suppliers, and building management for maintenance and equipment Overseeing WH&S checks, First Aid, emergency warden coordination, and critical incidents Handling mail, deliveries and couriers Managing internal communications and office related events and activations Managing office supplies including stationery, catering, staff amenities, and budget reconciliation Supporting National Operations Manager and Darwin Office Partner in Charge Assisting with general office tasks About You You will ideally have the following skills and experience: Minimum 2+ years’ experience in a similar role or professional services firm Excellent interpersonal and communication skills Working knowledge of Microsoft Office Ability to work autonomously Strong attention to detail Strong organisation/ time management skills Flexible, reliable with a ‘can do’ attitude and a proactive approach About Us Hall & Wilcox is a leading independent Australian law firm. We deliver outstanding legal services to corporate, public sector and private clients, both Australian‑based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive. Hear from our people about what it’s like to work at HW: bit.ly/HWpeople Awards Best Australian Law Firm ($200M revenue) at the 2025 Client Choice Awards Ranked 7th in the Lawyers Weekly Top 25 Attraction Firms for 2024 and 2025 Law Firm of the Year at the 2023 Lawyers Weekly Australian Law Awards Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality (EOCGE) citation holder since 2018 We are known for having a great culture that is warm and welcoming, progressive, inclusive and supportive, and that is underpinned by our enduring values – known as Hallmarks. We are also renowned for our Smarter Law approach. Smarter Law means we look beyond the status quo to think differently and find solutions. Smarter Law includes enabling technology, challenging business models, innovative pricing and creative resourcing. We are a firm of the future. We offer our people interesting and challenging work, and access to great clients. To learn more about HW visit our website. Apply now Let’s connect. Click apply to submit your application. At Hall & Wilcox, we are committed to creating and maintaining a workplace that actively seeks to include, welcome and value unique contributions of all people. We encourage applications from candidates of all cultural backgrounds (including First Nations), age, abilities, sexual orientation and gender identities. We are also committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Kim Chalmers, Senior Talent Acquisition Advisor, for a confidential discussion. This vacancy is being managed directly by the HW Talent Acquisition / People & Culture team. We will contact our preferred agency partners should we require any assistance. Seniority level Mid‑Senior level Employment type Full‑time Job function Administrative Industries Law Practice Referrals increase your chances of interviewing at Hall & Wilcox by 2x. Darwin, Northern Territory, Australia #J-18808-Ljbffr