People & Culture Administration Officer

About the Role The People and Culture Administration Officer plays a critical role in providing administrative support to the Human Resources and Talent Acquisition Team. This role ensures compliance with Amana Living’s policies and procedures while managing key HR administrative and advisory functions, including contract management, onboarding, compliance, and record-keeping. Key Responsibilities Act as the first point of email contact for HR-related enquiries from managers and staff, providing accurate advice in consultation with HR Business Partners or the Head of Human Resources. Work closely with the HR team to develop procedures and manage employees’ ongoing mandatory compliance requirements. Manage contract variations, issue and process employment contracts, and provide advice to managers and stakeholders. Maintain and update payroll systems and human resource records. Assist in drafting contracts for various employment types, ensuring compliance with relevant legislation and standards. Support onboarding, compliance, and training scheduling for new employees in collaboration with Talent Acquisition Specialists. Provide internal stakeholders and potential candidates with up-to-date information on current vacancies. Administer the Employee Referral Program (ERP) and ensure timely payments. Assist in the development and maintenance of talent pools, including managing communication and sourcing strategies. Engage with candidates early in the sourcing process to capture talent for key and high-volume roles. Collaborate within the HR team to share knowledge, strategies, and best practices. Maintain efficient and accurate filing systems in line with the Privacy Act. Draft and deliver HR documentation, including casual conversion letters and other employment-related correspondence. Support additional duties and HR projects as directed by the Head of Human Resources and HR Business Partners. Mandatory Strong time management skills with the ability to work effectively in a dynamic team environment. Previous experience in administrative tasks within a fast-paced recruitment environment. Understanding of and ability to interpret ER/IR legislation and provide informed advice. Excellent customer service skills with strong communication abilities to build and maintain relationships. Desirable Experience in developing and implementing sourcing strategies for talent pipelines. Previous experience with bulk recruitment and talent management platforms. Bachelor’s Degree or higher in Human Resource Management or a related field. Competencies & Behaviours for Success Ability to ‘think outside the box’ with a strategic sourcing mindset. Proven ability to manage competing priorities in a high-pressure environment. High attention to detail and accuracy. Commitment to delivering excellent customer service. Strong teamwork skills while maintaining the ability to work independently and manage workload efficiently. Why Choose Amana Living? Amana Living is one of Western Australia’s largest aged care providers, dedicated to meeting the needs of older individuals and their caregivers since 1962. We offer a comprehensive range of services including home care, residential care homes, transition care programs, retirement living villages, day care, respite, and dementia-specific services. Our Vision: A community where every older person is honoured and valued. Our Mission: To enable older people to maintain their individuality and provide what is needed to support a fulfilling life. Our Values: Compassion, Collaboration, Curiosity, Inclusion, and Trust. We are committed to leading reforms that benefit our workforce, ensuring those who care for others are well supported in their careers. Be part of a supportive and collaborative HR team. Opportunity for professional growth and career development. Work in an organisation that values its employees and promotes a positive workplace culture. Competitive remuneration and employee benefits. If you are a highly organised and proactive professional looking to contribute to a dynamic HR environment, we would love to hear from you Apply now and be part of Amana Living’s commitment to excellence in people and culture. At Amana Living, we value diversity and welcome applicants from all backgrounds, including those who identify as living with disability, are Aboriginal or Torres Strait Islander, or members of the LGBTIQA+ community. Join us in making a difference #J-18808-Ljbffr