Election Personnel Specialist

Election Personnel Specialist Location: Melbourne - CBD and Inner Metro suburbs Reference: VG/VEC/ Type: Full Time, Fixed Term (Until April 2027) Grade: VPS Grade 3.2 $89,292 - $96,073 Work culture: Supportive, inclusive and high-performing work culture Location update: This role will commence at 530 Collins Street, Melbourne, and relocate to 465 Plummer Street, Port Melbourne from December 2025. Why join us At the Victorian Electoral Commission (VEC) we are not just about elections, we are about enabling all Victorians to actively participate in their democracy. The VEC conducts state and local council elections and is responsible for promoting public awareness and understanding of electoral issues in the Victorian community. Our goal is to be change ready and responsive to legislative changes and community expectations in a dynamic and complex operating environment. We provide a values driven workplace culture with a passion for excellence and innovation in the services we provide. We offer a supportive environment that encourages professional development and provide opportunities to broaden your experience though internal working groups and committees across VEC branches. Apply now to make a meaningful contribution to the democratic process. What you will be doing Reporting directly to Advisor, Election Staffing, this role will be responsible for: Managing and supporting the VEC's election workforce. Providing support to staffing operations and projects, contributing to the integrity and smooth delivery of electoral events. Managing the election casual staff database and providing phone and email support, offering expert advice on the VEC's personnel management system. Supporting the Event Strategy and Delivery Administration leadership team with document, report, submission, quotation, and invoice preparation. Assisting with recruiting, appointing and training. Leading a team of casuals during large electoral events. What you will bring to the role Advanced computer skills, with strong proficiency in Microsoft Office Suite (Word and Excel). Experienced in system and database management, ensuring data accuracy, secure handling, and providing effective user support and troubleshooting. Skilled in developing and delivering training for systems and personnel management. Team Leadership & Development: Skilled in coordinating and leading small teams, fostering growth through coaching and mentoring. Customer Service Expertise: Strong ability to deliver excellent service, effectively represent and resolve customer issues. How to apply All applicants must submit: a current CV a separate document with responses to Key Selection Criteria (KSC) 6.2, 6.4, 6.6, 6.9 as listed in the position description. Applications should be lodged online via the Apply Now button (below). The VEC can only accept applications lodged via Victorian Government Careers website. Applications close at 11:59pm on 26 November 2025. We highly encourage Aboriginal and Torres Strait Islander people, people with disabilities and culturally and linguistically diverse people to apply. We are committed to diversity and inclusion in our workplaces with the people we employ, and at the ballot box with the people we serve. We aim to create a workplace that is inclusive, equitable, and safe for all. We understand that candidates may need adjustments in the recruitment process and/or workplace. For any questions or request for accommodations, please e-mail Successful applicants will be required to satisfy character clearance requirements, including but not limited to Nationally Coordinated Criminal History Check (NCCHC) and working with children check. In accordance with Section 17A of the Electoral Act 2002, the VEC may ask applicants to disclose specific political activities that could compromise the perceived independence of the organisation. Learn more about disclosing political activities. VEC contact details For further information please contact Karlee O'Brien via Applications close Wednesday 26 November 2025 at 11.59pm #J-18808-Ljbffr