Administration Officer

Support seamless patient flow in a fast-paced clinical environment. Be the face of patient care coordination and service excellence. Develop your clerical career with purpose and patient impact. Manage essential patient data, streamline ward operations and support clinical teams to deliver safe, high-quality care. Employment Type: Permanent Full Time Position Classification: Administration Officer Level 2 Remuneration: $66,608.03 - $68,817.27 per annum Hours Per Week: 38 Location: Westmead Hospital Where you'll be working Join the dedicated Vascular Ward at Westmead Hospital, part of Western Sydney Local Health District (WSLHD). You’ll be welcomed into a supportive, patient-focused environment where collaboration, growth and best practice are at the heart of what we do. Be part of a respected, highly skilled multidisciplinary team. Support a ward committed to excellence in patient care. Enjoy a friendly, professional culture that values your contribution. Work in a dynamic hospital setting with opportunities to learn and grow. Access to ongoing education and development. What you'll be doing As our Ward Clerk, you will play a pivotal role in ensuring the smooth running of the Vascular Ward by coordinating patient information, supporting clinical staff, and maintaining efficient administrative systems. Your attention to detail and customer-focused approach will help deliver exceptional care experiences. In this role you will: Maintain accurate patient files and records in line with policy. Enter admissions, discharges, transfers and related transactions in iPMS. Complete daily patient statistical reporting and bed verification. Coordinate X-ray returns, discharge transport bookings and essential clerical support. Manage ward stationery, mail distribution and assist with training new clerks. How to Apply Apply online by submitting your resume, and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date. Selection Criteria Proven extensive clerical experience in an office support role. Demonstrate extensive receptionist/customer service skills. Demonstrated excellent clerical organisational and time management skills. Demonstrated effective communication skills - verbal and written, with strong attention to detail. Demonstrated ability to work both independently and in a team situation. Competent computer skills in a Windows based environment and a knowledge of databases. Demonstrated ability to adapt to flexible work practices. Requisition ID: REQ Applications Close: 4th December 2025 Need more information? Discover more about the application process. Review the detailed Position Description for insights into role requirements and criteria. Explore the selection process, employment checks, outcomes and notifications. For inquiries about the role, contact Tanya Zhang at People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit: Aboriginal and/or Torres Strait Islander people are encouraged to apply. Westmead hospital car parking allocation model is changing. There is a waitlist for parking for new staff commencing at Westmead Hospital. This does not apply for staff with disability. To be eligible for permanent appointment you must hold current Australian work rights (I.E Australian citizen, permanent resident or NZ citizen with a current passport) Please be aware that due to the Christmas / New Year period, there may be a delay in the progress of your application. The convenor of this position may not be in contact with you until the new year if you are successful in obtaining an interview. #J-18808-Ljbffr