Accounts Payable/Receivable Finance Support

Accounts Payable/Receivable Finance Support - Ed Support Level 1-Range 3 East Doncaster Secondary College, situated in the eastern suburbs of Melbourne, is a large, co‑educational school with a focus on high academic achievement, excellence in teaching and learning and student connectedness and wellbeing. The College has an enrolment of approximately 2200 students and 223 teaching and education support staff. As a College, we strive to develop passionate lifelong learners who are creative and critical thinkers with the confidence and resilience to thrive in the global community. We want students to experience a sense of achievement and growth in their academic, personal, social and emotional development. The College values of curiosity, excellence, fairness, respect, resilience, teamwork and care and compassion reflect these desired outcomes. We have high expectations that our students will commit to being supportive of each other as they strive for success as learners. Our catch phrase for learning is Creating a Culture of Curiosity. We strive to ensure that there is a focus on learning improvement for every student. As a result, our student achievement data is excellent across a range of data sets and year levels. Diversity adds to the richness and quality of the students educational experience at East Doncaster Secondary College. We are proudly multicultural across more than 50 nationalities, with a strong and established International Student Program. The College offers an array of alternative pathway options to enable greater flexibility in our ability to cater for individual needs. Students have access to external VET provision and a high quality Vocational Major VCE pathway. At East Doncaster Secondary College, we are committed to child safety. We strive to ensure that our students are safe, happy and empowered. Through a holistic approach to wellbeing, the College offer an extensive overlay program, Positive Futures, as a means of visibly addressing the social and emotional needs of our students in a multi‑dimensional and integrated approach. As a high performing school, East Doncaster Secondary College prides itself on the creation of a learning environment where student academic, sporting, music and achievements in the arts are recognised and celebrated. Underlying the focus on excellence is the recognition that such outcomes can best be achieved in an environment where students are happy, healthy and connected. Copies of the School Strategic Plan, Annual Implementation Plan and School Policies can be accessed via the school website For information regarding East Doncaster Secondary College Child Safety Policies and practices, including Code of Conduct please go to Selection Criteria SC1: Demonstrate knowledge and experience in respect to accounts receivable and payable and financial management records systems. SC2: Demonstrate ability to efficiently and accurately enter data, process payments and receipts, maintain records, generate reports, and adapt to new technology systems. SC3: Experience with database management and filing systems (both electronic and paper‑based). SC4: High level organisational skills, including the capacity to prioritise workflows. SC5: High level written and verbal communication skills, possess strong ICT capabilities, proven expertise and technical knowledge relevant to the position. Role Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs. Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management. The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations. This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management. An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee’s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher. Responsibilities Accounts Payable Responsible for the efficient, accurate and timely processing of invoices and payments for goods and services, ensuring the school's financial obligations are met, whilst also driving continuous improvement in processes across the Finance team. Processing creditor invoices in adherence to Department’s Finance policies and procedures Receiving, verifying, and accurately coding invoices for payment in CASES21 Collation and entry of orders and invoices onto CASES21 following the procurement process Ensuring that invoices are supported by an approved purchase order Ensuring that invoices have been coded to an appropriate account having been approved by a responsible person. Monitoring outstanding balances and following up on overdue payments. Follow up with staff regarding outstanding purchase orders and invoices Assist with creditor queries Liaising with internal and external stakeholders regarding invoice and payment inquiries. Managing and troubleshooting the accounts payable system Filing and archiving of invoices and payment documentation as per audit requirements GL Journals and adjustment of coding where necessary Knowledge of GST/ATO requirements in line with Department policy. Other administrative duties as required Accounts Receivable Responsible for the efficient, accurate and timely processing of parent payments, incursions, excursion and camps, ensuring the Department’s Finance policies and procedures are followed, whilst also driving continuous improvement in processes across the Finance team. Proficiently use all aspects of CASES21 Accounts Receivable Set up Parent Payments annually in Compass Billing Set up fee codes for events, excursions and camps in CASES21 Review and approve events, excursions and camps in Compass Process CompassPay reports and perform GL receipts in CASES21 Receipt all cash and EFTPOS payments correctly and reconcile daily Produce, interpret and analyse financial reports, including family transaction history and matching transaction reports and family statements Manage CSEF transactions – allocating balances and responding to parent enquiries relating to balances Managing SSB transactions – allocating balances and responding to parent enquiries relating to balances Maintaining accurate and up-to-date records of all accounts receivable transactions in Excel. Manage payment plan enquiries Recording and processing payments received through various methods (e.g., Compass Pay, direct debit, online payments) Complete Financial Summary/Profit & Loss for camps, excursions and fundraising. Finance Responsible for the efficient, accurate and timely processing of credit card invoices, procuring goods and services, maintaining the asset register, and managing asset clearing accounts during building projects, ensuring the school's financial obligations are met whilst also driving continuous improvement in processes across the Finance team. Processing school purchasing card payments and collating receipts and documentation Assist with creditor queries Liaising with internal and external stakeholders regarding invoice and payment enquiries. Managing and troubleshooting the accounts payable system Filing and archiving of credit card invoices and payment documentation as per audit requirements GL Journals and adjustment of coding where necessary Knowledge of GST/ATO requirements in line with Department policy. Other administrative duties as required Asset Management Maintain asset database on CASES21 Enter assets when paying invoices Maintain, distribute and track asset barcodes as required Identifying items to be included on the Asset Register Processing creditor invoices in adherence to Department’s Finance policies and procedures Receiving, verifying, and accurately coding invoices for payment in CASES21 Collation and entry of orders and invoices onto CASES21 following the procurement process Ensuring that invoices are supported by an approved purchase order Ensuring that invoices have been coded to an appropriate account having been approved by a responsible person. Monitoring outstanding balances and following up on overdue payments. Follow up with staff regarding outstanding purchase orders and invoices Works closely with Business Manager, and school administrators and other finance staff to ensure smooth financial operations Possess strong ICT skills. Knowledge in CASES21 Finance, Compass School Management Systems and Microsoft Excel preferred. A high level of attention to detail and accuracy Participate in Professional Development and PDP Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. Diversity and Inclusion The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms – culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au Applicants seeking part‑time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case‑by‑case basis and will be subject to the operational requirements of the school. Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department’s exemplar available at: DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: Other Information We ask applicants to please consider including the contact details of three current professional referees with email addresses as a part of their attached resume. Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre‑employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at #J-18808-Ljbffr