Bookkeeping Coordinator

If you've ever worked for a company that has their values on the wall but never actually lives them…then we hope to be a breath of fresh air Are you looking for a new level for your career? Leatherback Travel might just be the place for you. Adventure travel isn’t just a fun industry to work in - it is also exploding in growth and one of the most exciting places to be. Leatherback Travel is Australia's fastest-growing travel company (AFR Fast 100 List 2025 - 5th place), with different travel brands. It is made up of Patch Adventures, Magnificent Rail, Camino Women, Fencox Travel and Salt Caravan. Our tours visit places like Uzbekistan, Morocco, Mongolia and Iran, as part of our goal to deliver the most memorable adventures in our customers’ lives. Our 40 person team combines decades of travel industry experience, and our customers adore the trips we design. ***Note: Due to timezone requirements, we are only accepting candidates based in Europe. ***Note: Cover letters written with AI won't be considered About the Role You’ll be the behind-the-scenes wizard who keeps our financial systems running smoothly so the rest of the team can focus on building unforgettable adventures. As our Bookkeeping Coordinator, you’ll handle the day-to-day flow of invoices, payments, and reconciliations across multiple systems (Xero, Airwallex, NABconnect, Airtable). You’ll make sure our numbers are tidy, our suppliers are paid on time, and our team gets their reimbursements. What You’ll Be Doing The key focus areas of your role will be: Recording & Managing Transactions: Enter invoices, code them properly, handle multi-currency entries in Airwallex, and keep Airtable tracking clean and useful. Accounts Payable: Process supplier invoices, schedule payments, and reconcile everything (yes, even those tricky international transfers). Accounts Receivable: Generate and upload invoices, track what’s outstanding, and make sure everything reconciles back neatly in Xero and Airtable. Bank & Cash Management: Reconcile accounts across NAB and Airwallex, and manage petty cash records. Payroll Support: Record payroll entries, ensure payments line up, and track reimbursements. Month End Close: Make sure the numbers are wrapped up within the 5 business days of the end of each month. Ad-hoc Reporting & Tasks: Amex reconciliations, reporting requests, and the occasional curveball. About You In order to excel in this role, you need to have: Minimum 3 years of experience in a bookkeeping role Excellent attention to detail Ability to follow through with procedures and instructions Highly diligent work attitude and ability to manage a list of to-do's and prioritise workflow Strong ability to learn new software systems; you are tech-savvy Proficient with Excel Preferred but not required Experience with Xero and Airwallex What’s in it for you? Full-time and fully remote role ~ 40h per week Flexible working hours with availability to start at 6 AM at Central European and Eastern European Time zones Long-term and stable opportunity to work with a fast-growing company and a supportive team Training budget of $600 AUD per year Annual travel credits to use on travel with the company. One free trip per year (up to $4,200 AUD in value, flights not included) Four weeks of paid holidays per year + public holidays (33 days total) Uncapped potential to grow in the role and increase in salary, depending on the performance The opportunities are endless to build the dream role for you. Those with the aptitude and desire will have the ability to grow into management or senior IC (individual contributor) positions. Candidates who are enthusiastic to grow will receive support to develop themselves. In addition to our training budget, those who wish to do so can learn new tools and systems and become advanced users of platforms such as Airtable. About Our Culture We don’t have Mission Statements, Vision Statements, or.. any of that nonsense. While we believe strongly in knowing what we value, we try to avoid Corporate BS like the plague. In fact, if you’re sick of working for companies that put their so-called 'Values' on the wall but then completely ignore them in the day-to-day business operations, you’re going to love working here. Here’s what we expect of all team members: Deep Product Knowledge. We expect our team to know the product back to front. We test on this, and verify that the knowledge is up to date. This means that you can have the confidence that everyone on the team is up to speed and good at their jobs. Embrace our Principles. Our company is different, in a good way. But to keep it that way, we need all team members to embrace our ideas and work to implement them every day. Work on the Business, As a Team, Every Week. You may have previously worked at companies where the biggest, most important things never happen - because there’s always something 'urgent', what truly matters falls by the wayside. Well, not here. And that’s only possible because all of us pitch in, every day, to make our systems work better. The future for Leatherback Travel is huge. We are not just launching new brands; we are doing it with a purpose. We don't want to just take our customers to the best places… We want to build and create new experiences to share with the world. Our goal is to build walking trails, hiking lodges and create completely new travel routes in places that are unexplored and unappreciated. Our team works remotely and right now consists of thirty people excited about their work, split between Australia and Europe. Our culture is special, and is the right fit for those who are looking to do the best work of their lives. Every day, all we think about is how we can deliver world-class experiences and give people the best customer service. We are looking for people who share our service-driven approach and desire to become better at what they do. If that sounds like you, read on How to Apply? This position will be closed as soon as we find the perfect match. So, make sure to read the description carefully and take your time to submit a high-quality application that stands out. Also, make sure you write a detailed cover letter addressing the requirements and the criteria for this position. Please expect the hiring process to include: 1 - Submit a cover letter and resume, both in PDF format. We do read every cover letter and we especially appreciate letters that are warm, friendly, and with a strong attention to detail. Please address the criteria of the role and explain any career gaps. 2 - Test Task 3 - Initial Interview 4 - Second Round Interview 6 - Reference Checks 7 - Final Offer Learn More Visit our website and read our itineraries Check out our customer reviews on Facebook We have a small, tight-knit team spread across the world. ABN Suite 116, 135 Cardigan St, Carlton Vic 3053 Official member: adventure travel trade association #J-18808-Ljbffr