Building Administrator

Woods & Co is partnering with a highly regarded custom home builder in Geelong who delivers beautifully crafted homes with a strong focus on quality, communication and a seamless client experience. With a healthy pipeline of work and a supportive site team, they’re looking for a Building Administrator to oversee all construction administration from slab pour through to handover. The Opportunity As the Building Administrator, you’ll work closely with supervisors and trades to ensure that all documentation, bookings and communication are accurate and on time. You’ll be an essential link between site, office, clients and suppliers—keeping the build tracking smoothly all the way to handover. Key Responsibilities Provide day-to-day administrative support to site supervisors during active construction Maintain and update construction schedules, progress reports and compliance documentation Coordinate trades, inspections, deliveries, service connections and follow-up actions Prepare variation requests, purchase orders and site-related paperwork Manage client communication regarding progress, site access and handover expectations Organise PCI, QA checklists and prepare client handover packs Ensure all project files and internal systems remain accurate and up-to-date What We’re Looking For Experience in construction administration, scheduling or coordination Exceptional organisational skills with strong attention to detail Confident communicator who can support a busy site team and keep workflows on track Ability to multitask across multiple jobs during peak build stages Comfortable using project management or construction software A proactive, solutions-focused mindset Why This Employer Stands Out Reputable custom builder with a strong local presence Supportive, cohesive team culture with great communication Stable project pipeline and long-term career growth Opportunity to be hands‑on in the most dynamic part of the construction process If you're as passionate about this position as we are, please don't delay and APPLY NOW We are interviewing immediately. For a confidential discussion please call Sam Ford on *** or email your CV to ***@woodsco.com.au We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. *You will only be contacted if you are shortlisted. #J-18808-Ljbffr