Administration Officer

Job Title: Administration Officer Department and location: Emergency Department, St Vincent’s Hospital, Darlinghurst Role type: Permanent Full Time Role grade: Administration Officer Level 4, Year 1-2 Salary: $72,285.45 - $73,940.16 + super + salary packaging About the Role Diary & Correspondence Management: Receive, prioritise, and manage all communications for the Director, including emails, calls, and paperwork, ensuring smooth day‑to‑day operations. Meetings & Secretarial Support: Organise appointments, meetings, and department committees, including agendas, minutes, and follow‑up actions. Maintain office equipment and resources efficiently. Rosters & Academic Liaison: Monitor ED consultant and registrar rosters; coordinate with universities on student rotations and timetabling for clinical placements. Ensure accurate & timely timesheet entry for all ED Staff Specialists. Stakeholder Engagement: Build strong relationships across ED staff and hospital departments while always maintaining discretion and confidentiality. Multitasking in a Fast‑Paced Environment: Thrive under pressure, handle multiple deadlines, work autonomously, and take on additional duties as required by the Director or Staff Specialists. About You Relevant qualifications or equivalent experience in a similar role. Strong personal organisational skills, with the ability to organise and prioritise workload. Demonstrated experience in Word, Excel and PowerPoint with the ability to adapt to various software’s. Ability to work independently with minimal direction and as part of a team. Always maintain confidentiality and be discreet in sensitive matters. Why work at St Vincent’s? Join us on our mission to provide care to all, including the most at‑risk people in our community. Discounted access to many gyms for you and your family with Fitness Passport. Access to discounted private health insurance with Medibank. Access to a government salary sacrifice program – make a portion of your salary tax‑free. Committed to financial support for educational development, scholarship programs, paid study leave. About the Hospital A busy inner‑city hospital in a beautiful location. Surrounded by great cafés, galleries and theatres, parks, nightlife, and nearby glorious beaches. A place of expert clinical care for at‑risk people. Closely partnered with universities & affiliated research institutes, many of which are located on‑campus. Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services, and correctional health. Sponsorship / work rights for Australia Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australian visa that grants you the work rights necessary for the role. Pre‑employment checks Your employment is conditional upon the completion of all role‑required pre‑employment checks, including relevant immunisations. Equal opportunity We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone. As part of our commitment to reconciliation we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body, mind, spirit and community. How To Apply The closing date for applications is 17 December 2025. Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with each of the items listed in the About You section of this job advert. Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced. This role is not open to recruitment agencies. For further information on our Reconciliation Action Plan, visit or contact View our Code of Conduct here. #J-18808-Ljbffr