Legal Secretary, Corporate

About Herbert Smith Freehills As one of the world's leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full‑service legal advice. We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals. Opportunity We are seeking an experienced Legal Assistant to join our leading and award‑winning corporate practice group to be based in Sydney working part‑time 8:30 am – 5 :00 pm, Wednesday – Friday. As Legal Assistant, you will play a pivotal role supporting two Partners and a team of senior lawyers with all administrative needs. Responsibilities Work closely with another experienced Legal Assistant in a job‑share arrangement. Manage billing processes for your direct team, including clients with specific and more complex billing and administration requirements. Assist with meeting and event preparation. Manage Partners' internal and external appointments with appropriate lead times, including travel and diary management. Co‑coach and mentor Administrative Assistants. Support the team's business development needs. Coordinate and manage a broad variety of responsibilities and deliverables. Qualifications 3–6 years' experience as a Legal Assistant. Previous billing experience is essential; Aderant Expert experience is desirable. Experience supporting one or more Partners in a busy practice group. Ability to anticipate Partner requirements to reduce administrative time. Experience with dictation is essential. Previous matter‑management experience. Strong time‑management and organisational skills. Advanced knowledge of Microsoft suite. Good written and verbal communication skills. Demonstrated ability to build effective relationships with stakeholders. Benefits and Development We are a world‑leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client‑centred, commercially driven and renowned for our solution‑focused expertise. You will receive opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors and structured learning opportunities help you to expand your knowledge and reach your goals. We value your wellbeing, both at home and work, and place a strong emphasis on mental health. If you need support, you will have it and we will empower you to harness your personal strengths, navigate uncertainty, embrace opportunities and effectively manage things within your control. We offer benefits such as 26 weeks paid parental leave, a holistic wellbeing fund and a home‑office allowance. Our Commitment We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. This is a key part of our Values—Human, Bold, and Outstanding. For a confidential conversation please contact Kara Powell, Recruitment Adviser, on (phone/email). For all applications, please apply via this advertisement. This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. #J-18808-Ljbffr