Bid Coordinator

6 days ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of #oneteam? We are looking for a passionate team player who aligns with our values and culture, takes pride in their unique contributions, and can challenge the status quo with disruptive thinking. If this sounds like you, come and join us About The Role Join Vocus as a Bid Coordinator and play a key role in our Bid Management team. In this individual contributor role, you’ll support our bid team by ensuring responses to tenders, RFPs, and RFQs are accurate, compliant, and delivered on time. Reporting to the Bid Management Team Leader, you’ll keep bid activities running smoothly—managing documentation, tracking processes, and coordinating stakeholders—so our Bid Managers can focus on strategy, content, and customer success. This position follows Vocus’s hybrid work model (two days in the office). This role requires forensic levels of attention to detail and an ability to work under pressure and to demanding deadlines. Key Responsibilities In this role, you will: Coordinate Bid Processes – Manage day-to-day bid activities, ensuring milestones, timelines, and submission requirements are met. Manage Documentation – Maintain version control, format, and compile bid materials for internal review and final submission. Support Stakeholders – Schedule bid meetings, capture actions, and track deliverables from subject matter experts across the business. Maintain Content Library – Update and organise templates, case studies, and standard responses in the central bid content repository. Ensure Quality – Review submissions for completeness, formatting, and compliance with customer requirements. Track & Report – Assist with bid tracking and provide insights on activity volumes, outcomes, and key metrics. Drive Continuous Improvement – Identify opportunities to streamline processes and enhance bid turnaround efficiency. Adhoc Support Work – Complete questionnaires, portal compliance, and general support to sales leads. Key Skills & Experience The following knowledge, experience, capabilities, qualifications, and attributes are required to be successful in the role. Key Experience: 3+ years in ICT bid coordination role Experience in supporting tenders or proposal processes within telecommunications or ICT Demonstrated ability to manage multiple stakeholders and tasks under tight deadlines Excellent organisational and administrative skills with high attention to detail Key Skills: Organisation & Time Management: Expert Detail & Quality Mindset: Expert Written & Verbal Communication: Expert Skills in Microsoft Office & Collaboration Tools: Expert Experience with CRM: Expert What We Offer Working at Vocus will give you rewarding experiences and the opportunity to do extraordinary work. You will enjoy: Diverse and dynamic teams with a supportive and inclusive culture. Supportive career development plans with comprehensive ongoing training, support, and development opportunities. Flexible hours and a hybrid working environment Generous discounts on power, gas, mobile and internet; plus discounts to over 400 retailers. Competitive leave options, including anniversary leave, purchased leave, parental leave, volunteering leave, study leave, and 5 extra days of Vocus leave each year, plus more. Study assistance programs to excel your personal growth, learning and development. Health and wellness offerings, including access to our wellbeing initiatives that can help you from a financial, psychological, and physical perspective. We are committed to operating as a responsible, ethical business and to equal opportunity in recruitment and employment. We are proud to be an equal opportunity employer, and we encourage applications from candidates of all backgrounds, ages, origins, genders, sexual orientations, identities, or abilities. If you have accessibility requirements, please let us know so we can make adjustments to support you throughout the recruitment process. About Us As Australia’s specialist fibre and network solutions provider, we own and operate 25,000km of secure, high-capacity fibre connecting people, businesses, governments, and communities across Australia to the world. Through our well-known retail brands, we deliver simple and affordable broadband, mobile, voice and energy services with the purpose of Building Critical Connections. Enabling Better Possibilities. Ready to take the next step? If you like the sound of this role and think you’d do a great job, but are worried you don’t tick every box, we encourage you to back yourself. Diverse groups are less likely to apply for roles they’re not 100% qualified for, but just as likely to succeed at them. We are a proud equal opportunity employer committed to providing a safe, diverse, and inclusive working environment where all our team members feel like they belong. If you feel comfortable, please share any accessibility requirements upon application, so we can make any adjustments required to support you throughout our recruitment process. Seniority level Mid-Senior level Employment type Full-time Job function Sales and Business Development Industries: Telecommunications Referrals increase your chances of interviewing at Vocus by 2x Get notified about new Bid Coordinator jobs in Melbourne, Victoria, Australia. #J-18808-Ljbffr