Medical Workforce Coordinator

Join to apply for the Medical Workforce Coordinator role at Healthscope . Position: Medical Workforce CoordinatorEmployment Type: Permanent Full TimePosition Classification: AdministrationRemuneration: $70,000 - $85,000 (depending on experience)Hours Per Week: 38 About Northern Beaches Hospital Operated by Healthscope, Northern Beaches Hospital (NBH) is located in Frenchs Forest, only 13 kms north of Sydney CBD. The hospital is a contemporary 488 bed facility comprising public and private beds. Northern Beaches Hospital is a dedicated facility for all local patients, designed to optimise patient safety and overall experience, and to provide meaningful management and operational efficiencies that benefit everyone. Key to the hospital’s success is a highly skilled and expert team of staff who are supported by a comprehensive range of professional development opportunities. About The Role The Medical Workforce Coordinator is responsible for providing efficient and effective administration services to the functions that support the Medical Workforce Unit, including: Coordinating education, rostering, and onboarding for LHD Supporting the delivery of clinical services across the hospital and liaising with key stakeholders at NBH, NSW Health and Healthscope. You will play a vital role in ensuring the efficient and effective operation of our medical workforce. This is your chance to be part of a dynamic team that values excellence, teamwork, and ongoing learning. This position reports directly to the JMO Unit Manager, and works in collaboration with the Medical Workforce team. Key Responsibilities Creating and administering JMO rosters, ensuring equitable, cost-effective roster practices, and managing overtime and safe working hours per JMO awards. Maintaining daily rosters, providing sick leave, overtime, and annual leave cover for all JMOs. Coordinating JMO onboarding and credentialing, managing rotation processes for Healthscope and Northern Sydney Network, business units, and secondment sites as required. Providing a broad range of administrative support, including preparing reports, newsletters, correspondence, meeting papers, and audits (mandatory training, AHPRA, Visa, WWCC, Safe Working Hours, UROC). Assisting with junior and senior medical staff enquiries, orientation and wellbeing by providing timely advice, support and guidance as appropriate. Maintaining comprehensive knowledge of relevant industrial awards, legislative requirements, and policies and procedures at local, district and State levels. Contributing to overall strategic direction of the unit, and achievement of key performance indicators, planning and implementation as required. Essential Requirements Relevant tertiary qualifications and/or relevant equivalent work experience, ideally in a Medical Workforce or hospital setting. Strong interpersonal skills and the ability to collaborate effectively with the Medical Workforce Unit Manager and team members. Demonstrated ability to take initiative, work independently and learn quickly in an ever-changing environment requiring high flexibility and adaptability. Proven ability to manage workload in a high-volume environment, with competing priorities, requiring high analytical skills and attention to detail. Proven ability to liaise with and build rapport with a diverse range of staff while maintaining confidentiality and exercising discretion. Excellent written and verbal communication skills and interpersonal skills. Proficient with Internet, e‑mail technology, MS Office applications and experience with complex electronic/software systems; proven ability to learn new software applications. Desirable Requirements Knowledge of roster and/or payroll processes and practices, with ability to interpret employment conditions and awards for medical staff. Knowledge of recruitment and remuneration processes and practices, with ability to interpret employment conditions for medical staff. To Be Successful In The Role You Will Prioritise effectively and function in a busy teamwork environment to meet deadlines. Proven ability to learn new software applications/programs. Have experience in a similar unit in the public or private sector. Demonstrate knowledge of computer applications including Microsoft Office and the Internet/Intranet. Liaise with and develop positive working relationships with internal and external stakeholders. Demonstrate knowledge of or proficiency to learn medical terminology. Handle sensitive matters with discretion and maintain a high level of confidentiality. Why Join Us? Supportive Environment: Work alongside dedicated professionals committed to improving healthcare delivery. Critical Role: You'll be at the heart of our medical workforce operations, ensuring accurate rosters, efficient payroll management, and seamless recruitment processes. Your contributions directly impact patient care and the smooth functioning of our healthcare services. Learning Opportunities: We’re looking for a motivated self-starter who thrives on learning. You'll have the chance to expand your skills and knowledge while contributing to meaningful projects that matter. Employee Benefits Our OneHealthscope rewards program gives access to a range of wellness benefits, discounted Healthscope services for you and your family, salary packaging (novated leasing and superannuation), and discounted onsite parking at Northern Beaches Hospital. You also receive a Fitness Passport. How to Apply Please click the “Apply” button to be taken to our online application form. Include a cover letter outlining how you meet the essential criteria and your CV, along with contact details of two professional referees. Applications close 20 October 2025. Additional Information Our commitment to quality and safety for our patients, staff and visitors is our highest priority. Applicants will be required to provide a current (12 months or less) National Police check and a NSW Working with Children’s Check prior to appointment, and persons in patient contact roles must provide proof of immunity to specified infectious diseases prior to commencement. Contact For further information, contact Jack Jaggard, Medical Workforce Unit Manager at or on . #J-18808-Ljbffr