Executive Assistant
vor 4 Wochen
Executive Assistant – University of Melbourne Position: Executive Assistant supporting Professors Ingrid Scheffer and Piero Perucca, leading figures in epilepsy research. Role located in the Department of Medicine, Austin Health, University of Melbourne. Fixed term until Dec 2026, 0.8/1 FTE. Pay and Employment Type Base pay range: A$86,943.00/yr – A$99,864.00/yr. Salary level 5 $86,943 – $99,864 p.a. (pro rata) plus 17% super. Employment type: Fixed term. Responsibilities Coordinate clinical and research activities: manage appointments, patient queries, and project schedules, ensuring efficient clinic operations. Provide comprehensive support: arrange meetings, seminars, conferences; manage project documentation and expense reporting. Facilitate communication: liaise with senior academics, hospital executives, stakeholders; prepare correspondence and monitor meeting actions. Manage travel arrangements: coordinate travel for Professors and senior team members, develop schedules and briefing materials. Qualifications and Experience Experienced administrative professional with excellent organisational and communication skills, capable of supporting senior executives in a dynamic research environment. Tertiary degree or extensive experience in an administrative field. Experience working with senior executives and handling sensitive information. Excellent interpersonal skills; ability to communicate effectively with diverse stakeholders. Strong organisational skills; able to manage multiple tasks and tight deadlines. Proficient in Microsoft Office; familiarity with database programs. Experience coordinating medical clinics and managing patient billing. High level of self‑motivation, resilience, and commitment to client‑focused service. Benefits Supportive flexible work arrangements. Progressive leave provisions. Salary packaging and access to discounted services including Bupa health insurance. Health and well‑being services including an Employee Assistance Program. Equal Opportunity Statement The University of Melbourne is an Equal Opportunity Employer and a child‑safe organisation. We welcome applicants from all backgrounds, identities, and experiences. We are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. Recruitment and Application Applications close: 7th December at 11:55 PM Melbourne time. To apply, please submit the following: Resume Cover letter outlining interest and experience Responses against the selection criteria (found in the Position Description) Contact for recruitment queries: Kate Vasconcelos, email Include Position Number and Job Title in subject line. Requirements and Restrictions The role requires current valid work rights for Australia. Visa sponsorship is not available. A Working with Children Check (WWCC) is required for all positions. If successful, the employer will guide you through the WWCC application process during onboarding and reimburse the cost. Aboriginal and Torres Strait Islander Applicants Indigenous applicants are encouraged to connect with the Indigenous Employment & Development team at for further information and support. #J-18808-Ljbffr
-
Remote Executive Admin Assistant
Vor 2 Tagen
City of Melbourne, Österreich Keller Executive Search VollzeitA global executive search firm is seeking a dedicated Administrative Assistant to support executive search professionals in a fast-paced environment. Responsibilities include managing calendars, scheduling meetings, conducting research, and ensuring seamless operations. Ideal candidates will have experience in similar roles, strong organizational and...
-
Executive Assistant
Vor 6 Tagen
City of Melbourne, Österreich Office Of The Chief Executive VollzeitPosition Profile We are seeking to recruit a suitably experienced and enthusiastic person to the position of Executive Assistant. This dynamic position provides confidential high level executive support to the Chief Executive of WA Country Health Service (WACHS) to ensure the efficient and effective delivery of an administrative and executive support...
-
Executive Assistant
Vor 6 Tagen
City Of Melville, Österreich Office of the Chief Executive VollzeitJob Details Salary : HSO Level G4 $90,666- $96,409 per annum pro rata Location : Murdoch Unit / Division : South Metropolitan Health Service Work Type : Fixed Term – Full Time, Fixed Term – Part Time, Permanent – Full Time, Permanent – Part Time Position No : Pool Ref Closing Date : 4:00 PM Overview Are you a highly organised individual with strong...
-
City of Melbourne, Österreich Wachs - Central Office > Office Of The Chief Executive VollzeitA government health department seeks an experienced Executive Assistant to provide confidential high-level support to the Chief Executive. This position requires excellent organizational skills, the ability to manage multiple priorities, and previous experience in executive support within large organizations. The successful candidate will enjoy a competitive...
-
Executive Assistant to Chief Executive
Vor 6 Tagen
City Of Melville, Österreich Office of the Chief Executive VollzeitA government health service seeks an experienced Executive Assistant to provide high-level administrative support to their executive team. The role involves managing diaries, supporting board meetings, and engaging with stakeholders in a dynamic environment. Ideal candidates will have significant experience in similar roles and excellent organizational and...
-
Executive Assistant to CEO – Flexible Work
Vor 2 Tagen
City of Melbourne, Österreich Office Of The Chief Executive VollzeitA large health organization in Victoria is looking for an Executive Assistant to provide high-level support to the Chief Executive. The ideal candidate should possess experience in supporting Executive roles, excellent organizational skills, and the ability to manage competing priorities. This role offers flexible working arrangements and various employee...
-
Executive Assistant
vor 2 Wochen
City of Melbourne, Österreich VISTA Clinic Australia VollzeitExecutive Assistant – Executive Support Contract Executive Assistant role based in Melbourne, VIC, with a hybrid work arrangement allowing some work from home. The role involves providing high‑level administrative support to executives, managing calendars, scheduling appointments, coordinating meetings, and preparing reports. Additional responsibilities...
-
Executive Assistant
vor 3 Wochen
City of Melbourne, Österreich Ringwood Private Hospital VollzeitExecutive Assistant – Maternity Leave Cover (12 months) Ringwood Private Hospital invites dynamic professionals to fill a 12‑month Executive Assistant role, covering maternity leave for our Director of Nursing and the Executive Team. The role requires initiative, meticulous organisation and the ability to manage complex schedules while maintaining...
-
Executive Assistant to the CEO — Flexible Hours
Vor 6 Tagen
City of Melbourne, Österreich Office Of The Chief Executive VollzeitA large health organisation in Victoria is seeking an Executive Assistant to provide high-level confidential support to the Chief Executive. The ideal candidate will have experience supporting Executive roles, excellent organisational skills, and the ability to manage competing priorities. This role offers flexible working arrangements and a range of...
-
Executive Assistant
vor 4 Wochen
City of Melbourne, Österreich Victorian Department of Families, Fairness & Housing VollzeitExecutive Assistant – Victorian Department of Families, Fairness & Housing Join to apply for the Executive Assistant role at Victorian Department of Families, Fairness & Housing. The Role The Executive Assistant provides executive support to the Executive Director, Strategy Policy and Planning. The Strategy Policy and Planning Branch has portfolio...
