Catering Assistant

Corporate Services | Operations | Melbourne Casual position, must be able to work 2-3 days per week. Free daily breakfast and office social events Genuine commitment to health and wellbeing, pro bono and community, and diversity and inclusion across our firm We have an opportunity for an experienced Catering Assistant to join our Operations team in our Melbourne office on a casual basis. We’re looking for someone who can commit to working at least 2–3 days each week. In this role you will provide excellent service for client and employee meetings and functions in a friendly, professional manner. Ensuring that all meetings and functions are catered for appropriately and that the client area, breakout spaces and kitchens are always kept clean and tidy. The Catering team forms part of Office Services which includes Front of House (Reception), Service Hub (mailroom) and Switchboard. You will be responsible for: Coordinate all catering operations for the Melbourne office, including liaising within internal teams and managing the Catering inbox. Assist Front of House with refreshments for meetings and ensure meeting rooms a serviced and reset promptly. Set up and serve catering for client and firm events, ensuring compliance with food safety and hygiene standards. Maintain kitchens and breakout areas: restock supplies, manage stock rotation, order groceries, and keep spaces presentable. Manage catering logistics: quotes, menu finalisation, supplier reviews, cost control, and invoice processing. Organise external and off‑site functions in conjunction with the Events team, including booking and supervising external staff. Maintain beverage stock and oversee quality standards for catering suppliers. Provide reception/switchboard cover and support ad hoc duties as required. Build and maintain strong internal and external relationships. About you You will ideally have the following skills and experience: Hospitality qualification or minimum level 1 Food & Safety Handler certificate and a responsible Service of Alcohol certificate; Minimum 3 years’ experience in a similar position, preferably in a corporate environment; Solid understanding of food safety hygiene and an interest in and flair for catering; Experience with organising corporate functions setups including breakfasts, morning teas, lunches, boardroom lunches, afternoon teas, evening functions, and cocktail functions etc; Ability to negotiate on prices for catering and suppliers; Excellent organisational skills and the ability to plan and prioritise effectively meeting tight deadlines; Exceptional communications skills and customer service skills with ability to interact with all business levels; Ability to work under pressure and problem solve; Strong attention to detail and able to show initiative; and Experience using Microsoft Outlook. About us Hall & Wilcox is a leading independent Australian law firm. We deliver outstanding legal services to corporate, public sector and private clients, both Australian‑based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive. Hear from our people about what it’s like to work at Hall & Wilcox Some of our recent awards and citations include: Best Australian Law Firm (> $200m revenue) at the 2025 Client Choice Awards Ranked 7th in the Lawyers Weekly Top 25 Attraction Firms for 2024 and 2025 Law Firm of the Year at the 2023 Lawyers Weekly Australian Law Awards Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality (EOCGE) citation holder since 2018 We are known for having a great culture that is warm and welcoming, progressive, inclusive and supportive, and that is underpinned by our enduring values – known as Hallmarks. We are also renowned for our Smarter Law approach. Smarter Law means we look beyond the status quo to think differently and find solutions. Smarter Law includes enabling technology, challenging business models, innovative pricing and creative resourcing. We are a firm of the future. We offer our people interesting and challenging work, and access to great clients. To learn more about Hall & Wilcox please visit our website. Apply now Let’s connect. Click here to submit your application. At Hall & Wilcox, we are committed to creating and maintaining a workplace that actively seeks to include, welcome and value unique contributions of all people. We encourage applications from candidates of all cultural backgrounds (including First Nations), age, abilities, sexual orientation and gender identities. We are also committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Kim Chalmers, Senior Talent Acquisition Advisor, at for a confidential discussion. This vacancy is being managed directly by the Hall & Wilcox Talent Acquisition / People & Culture team. We will contact our preferred agency partners should we require any assistance. #J-18808-Ljbffr