Global Markets Assistant

Global Markets Assistant (UBS – Sydney, Australia) Job Reference # BR Job Type Full Time Your role We’re looking for a talented individual who can provide administrative support to our leading Global Markets team in Sydney, Australia. You will be a self‑motivated individual who takes initiative and enjoys working in a large, dynamic team environment located on a trading floor. You will be highly organized and possess strong written and verbal communication skills. You will be proficient with technology and systems including Microsoft Outlook, Word, Excel and PowerPoint. You will work with limited supervision and maintain a professional manner with internal and external parties. Responsibilities Provide complex and extensive diary management for senior staff within the division. Assist with incoming and outgoing communications and coordination of department meetings in Australia and with offshore colleagues. Manage travel & reconciliation of expenses, including expense administration, processing & coding invoices, pre‑approvals, oversee licenses and office access. Coordinate and process brokerage invoices and correspondence with brokerage companies. Ensure smooth staff onboarding and exit experience for the division including capacity planning and IT purchasing. Act as liaison for offshore UBS guests and coordinate with local chaperones. Prepare internal and external presentations including updating organizational charts and floor plan. Main contact for IDSA agreements. Coordinate with Compliance and maintain mandatory records training for the team annually. Monitor Off‑Premises Trading for trader allowances (OPT). Coordinate internal GM ANZ events. Act as First Aider + Mental health first‑aider + Fire warden. Participate in internal committees supporting inclusion and community engagement initiatives. Qualifications 2+ years relevant administrative experience; exposure to Financial Services is beneficial. Strong written and verbal communicator, comfortable interacting with colleagues at all levels. Very well organized and able to prioritize key tasks with initiative and a proactive nature. Resilient and able to work under pressure with tight deadlines. Intermediate Microsoft Office skills (Excel, Word, PowerPoint, Outlook). Able to work flexible hours when needed. About Us UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and breadth of expertise set us apart from our competitors. Join us At UBS, we know that it’s our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves. We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us. Disclaimer / Policy Statements UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce. #J-18808-Ljbffr