Ta Coordinator

Your New Chapter At VetPartners, we pride ourselves on delivering shared services support that drives success for our veterinary clinics. This role features a hybrid work arrangement, with four days in the office to promote collaboration, build strong connections, and enhance team engagement. We are seeking a highly organised and proactive Talent Acquisition (TA) Coordinator to join our team. In this role, you will deliver first-class administrative support and candidate-facing coordination to ensure our team can achieve exceptional hiring outcomes for VetPartners Practices. Reporting to the TA Lead Support Functions, your responsibilities will span from managing the careers inbox and handling reporting queries to processing invoices and contracts. Additionally, you will support the national locum pool and coordinate recruitment events. Through your meticulous organisation and excellent service, you will help ensure our clinics stay fully staffed and candidates have a seamless hiring experience. Key Responsibilities Recruitment Administration & Systems : Manage the careers inbox, responding or directing enquiries within 24 hours. Set up new Jobvite users, maintain the clinic map, and ensure talent pools are aligned with current structures. Manage recruitment invoices, coding costs, and sending them to Finance weekly. Provide overflow contract generation support for support roles, ensuring a 48-hour turnaround on SLAs. Locum-Pool Support : Assist Locum recruiters with new locum requests, responding to clinic and locum queries, and communicating with the locum pool through JobVite. Coordinate travel and accommodation for booked locums, optimising costs and clinic experiences. Post locum adverts using Canva templates and assist the Employer Brand team with targeted marketing and campaign management. Continuous Improvement & Reporting : Identify improvements in key administrative processes, collaborating with the TA Ops Analyst to enhance manual processes and the recruiter and candidate experience. Act as the primary liaison with the P&C People Advisory team, vendors, and other internal stakeholders as required. Maintain regular monthly reporting on critical processes, including referral and recruiter bonus approvals. Produce compelling PowerPoint reports and data for the GM, TA as required. Upskill recruiters on JobVite processes and self-service reporting. Skills, Attributes, and Experience : 2–3 years' coordination or administrative experience in recruitment, HR, or events. Strong organisational skills with the ability to manage high-volume tasks and tight timelines. Confident user of Canva or similar design tools. High attention to detail, numerical accuracy for invoice processing, and service orientation with both internal clients and candidates. Why VetPartners? At VetPartners, we're more than just a company – we're a family united by our passion for animal welfare and excellence in veterinary care. Working with us means being part of a dynamic and supportive community where your contributions are valued, and your growth is nurtured. Why Work With Us? Shared Purpose : Join a passionate community dedicated to advancing animal healthcare and making a positive impact on pets and their owners. Collaborative Culture : Experience a supportive environment where collaboration fuels innovation and fosters personal and professional growth. Opportunities for Growth : Grow with us through ongoing training, mentorship, and career advancement opportunities tailored to your development. Rewarding Work : Make a difference every day by contributing to meaningful projects that positively impact the health and well‑being of animals. Work-Life Balance : Enjoy flexible working arrangements and support to maintain a healthy balance between your professional and personal life. How To Apply : Sound Like you? Join Us. Grow You. Click the Apply Button and please submit your resume, a cover letter detailing your relevant experience. VetPartners is committed to Equal Employment Opportunities. We are committed to being an inclusive, diverse, and flexible workplace where differences are valued. We welcome people of all backgrounds, experience, and abilities. A note to recruitment agencies : We are not accepting candidates from recruitment agencies. We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes. No agencies required. #J-18808-Ljbffr