ES - Maribyrnong Sports Academy - Talent Administrator

ES - Maribyrnong Sports Academy - Talent Administrator Maribyrnong College provides a broad education for students in Years 7-12. It is also home to Victoria’s only state-funded Sports Specialism with a sports enrolment comprising nearly 40% of the school population. The College provides a broad VCE and the majority of students undertake further study after Year 12. The school’s International Student Program supports 50 international students, predominantly in Years 10 to 12. Additionally, the College provides an EAL program to support students of non-English speaking backgrounds. Maribyrnong College delivers programs that produce excellent outcomes for students in both academic and sporting endeavours and this is aptly described by the school's motto: “Pride in Performance”. A High Achiever Program has operated since 2005 and Year 10 accelerated students access VCE subjects. A rich extra‑curricular program includes instrumental music and drama, a school production and a strong inter‑school sport program. College facilities include a 230‑seat theatre, a 7 000 sqm Sport Stadium with indoor running track and elite training centre, and synthetic hockey, soccer and tennis facilities. The sport complex forms the base for the Maribyrnong Sports Academy program and all students at the College use this facility for Health and PE classes. The College has grown significantly in recent years to over 1 200 students in 2024, with staff numbers rising to a total of 155 this year. Leading teachers have responsibility for various curriculum and student management folios. The College has four principal class officers as well as a Sports Director responsible for the Maribyrnong Sports Academy. Significant environmental and facility improvements have been undertaken in recent years. Due to site restrictions and unprecedented enrolment demand at all year levels, the College has been subject to an enrolment zone since 2012. Selection Criteria Demonstrated capacity to develop and deliver operational plans consistent with the strategic direction of an organisation. Demonstrated ability to analyse and manage data. Strong interpersonal skills including the ability to communicate with people from a variety of backgrounds (e.g., student‑athletes, coaches, parents, stakeholders, etc.). Ability to create communication and promotional campaigns. Role This role is full time. General Role Description at this level: Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs. Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management. The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational programme and is unlikely to impact substantially on whole of school operations. This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g., therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management. An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee’s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher. Responsibilities 1. Manage Parent Enquiries Respond to phone, email, and in‑person enquiries. Provide clear information about application process, eligibility, program structure, expectations and timelines. Maintain professional, timely communication to ensure a positive parent experience. 2. Oversee the Application Process Manage the end‑to‑end admissions workflow (applications, EOI’s, Request for Student Information, scholarship offers). Maintain accurate applicant records in the management system (Fillout). Request academic reports, NAPLAN and supporting documents when required. Coordinate communication with applicants regarding missing information, rescheduling of trials. 3. Coordinate Selection Trials Schedule trial dates with Talent Manager, Head Coaches and Program Managers. Prepare trial lists, attendance sheets and selection and ranking forms. Communicate trial and performance testing details to families. Organise logistics (venues, equipment, staffing requirements). 4. Support Selection Panels Collate trial results, testing data and academic information. Assist in reviewing and ranking applicants based on selection rubrics. Maintain confidentiality and integrity of selection processes. 5. Communicate Scholarship Outcomes Draft and send offer letters, student‑athlete agreement, waitlist notifications and unsuccessful outcomes. Provide follow‑up advice to families on next steps (acceptance timelines, enrolment documents, uniform, transition information). 6. Relationship & Stakeholder Coordination Work closely with: Talent ID Manager Head coaches and Program Managers School leadership teams Office staff Build positive rapport with families and external sporting organisations. Additional Tasks Manage change of status requests with Talent ID Manager Coordinate MSA Tours Update web information for tours / admissions Provide reports to finance manager Essential Attributes & Skills Excellent written and verbal communication skills. Strong customer service orientation and a friendly, approachable manner. High level of organisation, with the ability to manage multiple deadlines. Strong attention to detail and accuracy in data handling. Ability to maintain confidentiality and exercise sound judgment. Proficiency with student management systems, spreadsheets and digital communication tools. Ability to work collaboratively with staff at all levels. Problem‑solving ability and confidence in handling sensitive conversations. Understanding of sporting environments and talent pathways (desirable). Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. Diversity and Inclusion The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms – culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au. Applicants seeking part‑time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case‑by‑case basis and will be subject to the operational requirements of the school. Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department’s exemplar available at: DE Values The department's employees commit to upholding the department’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department’s Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: Other Information Please include 3 x references with valid mobile numbers. Please limit the KSC responses to no more than 1/2 page each. Applicants must have a valid ‘Employee’ Working with Children Check. Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre‑employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department’s Human Resources website at #J-18808-Ljbffr