Interrelate | Executive Assistant

Winner of XREF Engage 2023 Best Workplace AwardsWork for an established Not-For-Profit organisation, 98 years of trusted expertiseAccess to salary packaging and additional days of paid leaveABOUT YOU: You are an experienced Executive Assistant who is proactive, tech savvy and extremely organised. Along with clear and concise written and verbal communication skills, you will also have a natural confidence and a professional presence to engage seamlessly with staff, the Board of Directors, the Executive team, and key stakeholders.
This role will be entrusted with access to sensitive and confidential information, which will be critical to the effective operation and governance of Interrelate. It is essential that you are an individual that can maintain the highest standards of privacy and confidentiality as you conduct your day-to-day work.
ABOUT THE ROLE: The Executive Assistant will manage a diverse range of tasks requiring coordination, discretion, and operational excellence. You will provide administrative support to the CEO, in addition to providing administrative support to the Executive team and the Board of Directors to facilitate smooth operations in the execution of strategic initiatives. The position will play a critical role in enhancing organisational communication and operational efficiency.
The position would be suited to an adaptable and collaborative professional who is able to work with multiple priorities and stakeholders in a fast-paced, yet supportive workplace environment where we value relationships and celebrate achievements.
KEY RESPONSIBILITIES: EA Support to the CEO - Managing schedules, travel and accommodation, diary management, administrative support, reporting and preparing presentations. Monitoring the CEO's email inbox and identifying urgent matters that require follow-up. Tracking of projects, credit card reconciliation and approvals of payments.EA Support to the Board of Directors - Preparing and distributing materials for committee meetings, providing secretarial support, taking minutes and coordinating the logistics of events.Event Coordination - Sourcing of venues, organising catering, staff events and functions.Administrative Support - Administrative support to the broader Executive team, coordinating and attending Executive meetings, co-ordinating Agendas, preparing meeting minutes and monitoring action points.Correspondence & Communication - Representing the CEO in interactions with government officials and with external organisations. Managing stakeholder communications internally and externally. Being the first point of contact for client complaints, ensuring concerns are documented and addressed.Office and Facility Management - Addressing any Bella Vista head office maintenance issues, and any other office needs.Membership Coordination - Managing communication with Interrelate's members, maintaining membership records, updating registers, and ensuring compliance with renewal processes.The successful candidate will need to be based in NSW, as occasional visits will be required to the Bella Vista head office. The role will be fixed term until 30 June 2026, working 37.5 hours per week. ROLE REQUIREMENTS: Qualifications in Office Management, Business Administration or other related field.Previous experience as an Executive Assistant or in a senior level administration role.High level of organisation and time management skills, including the ability to organise work and engage in a variety of tasks simultaneously and consistently meet deadlines. This includes the ability to be flexible and adaptable to changing activities and workloads.High level communication skills (both written and verbal) and strong interpersonal and diplomacy skills, appropriate to varying levels both internally and externally.Demonstrated expertise in utilizing the Microsoft 365 suite of applications and other relevant software and collaboration tools to enhance productivity, streamline workflows, and support effective communication and project management.The ability to manage all duties with a high degree of integrity, professionalism and confidentiality.Strong attention to detail, ability to perform duties with minimal supervision and with a high level of accuracy.ABOUT US: Interrelate is a not-for-profit provider of relationship and family support services. Our vision is to empower people to thrive in the most vital part of their lives – their relationships. We are committed to responding to the vulnerabilities of families and children in their communities and empowering them to build strong and respectful relationships.
We deliver services spread across 30+ physical locations (plus online) to more than 135,000 clients and we're backed by qualified staff and 98 years of trusted expertise in sensitive relationship matters.
We are thrilled to be recognised as a winner of XREF Engage 2023 Best Workplace Awards for 2 surveys in a row. This prestigious award recognises the best workplaces that have excellent management practices and a highly engaged workforce. At Interrelate, we care about each other, focus on strengths, recognise achievements, celebrate significant events, encourage continuous learning and most importantly, enjoy our work despite the seriousness of what we do.
WHAT WE OFFER: We offer the following competitive employment conditions:
Additional days of paid leave on top of standard leave entitlementsAccess to Scholarship Programs & Study Assistance Program
Employee Assistance Program
Employee Awards & Appreciation Programs
HOW TO APPLY: If you are interested in applying for this role, please click on the Apply Now button to submit your application. Please ensure you upload a covering letter addressing the Selection Criteria as outlined in the Job Description.
Interrelate aspires to continue to be a leader in our community, an organisation known for working respectfully with clients from all different and diverse backgrounds.
We encourage applications from people of diverse: gender identity, race, age, disability, sexual orientation, religion, language, socio-economic circumstances, life circumstances, beliefs, or any forms of perceived disadvantage.
If you will have special requirements or would like to talk to us before submitting an application, please do not hesitate to contact us at and we will organize for you to chat with an appropriate staff member to explain how we can help you.
All Interrelate positions require the satisfactory completion of relevant Police and Working with Children Checks. Interrelate services are funded by the Australian Government.
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