Lease Analyst

JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this opportunity involves: We are seeking a skilled Lease Analyst/Administrator to join our Property & Asset Management team supporting the Sydney Trains portfolio. This is an excellent opportunity for an established lease administrator or coordinator looking to advance their career within a dynamic transport infrastructure environment. As the first point of contact with tenants, leasing executives, contractors, and our client Sydney Trains, you will be instrumental in projecting a positive image for JLL whilst managing critical leasing administration functions. An overview of the role: Lease Administration & Documentation Coordinate and prepare documentation for new leases and assignments Draft Invitation to Lease and Disclosure Statements supporting leasing executives Create briefing notes and Heads of Agreement (HOA's) for client lease approvals Prepare comprehensive lease documentation ensuring compliance with legal and client requirements Manage lease document finalisation with lawyers, including negotiations Load completed lease documents into management systems Stakeholder Management & Coordination Liaise with Sydney Trains representatives, internal leasing agents, property management teams, and tenants throughout leasing processes Manage leasing meetings, including minute-taking and distribution Maintain leasing trackers for client reviews Coordinate leasing activities for Expression of Interest campaigns Marketing & Reporting Manage property marketing across multiple platforms including JLL website, RealCommercial, Commercial Real Estate, and social media Collaborate with marketing team on EOI campaigns Contribute to monthly leasing reports Financial Administration Manage tenant holding deposits and bank guarantees for incoming and renewing tenants Handle various administrative tasks as required Sound like you? This is what we’re looking for: 2+ years experience in lease administration, property management, or similar role Strong background in retail/commercial lease administration Experience with or willingness to learn Retail Tenancy Legislation Proficiency in MS Office Suite, templates, spreadsheets, and database applications Excellent numeracy and high attention to detail Well-developed interpersonal and time management skills Strong administrative capabilities Commitment to risk management and mitigation Professional, organised, and reliable Self-motivated with excellent communication skills Courteous, patient, and compassionate approach Ability to prioritise and manage multiple projects simultaneously Benefits: Great employee discounts off fitness, wellbeing & other renowned bands 18 weeks paid maternity leave Private Health Insurance Discounts Active Social Club Employee assistant program Novated Lease for EV cars Paid time off for volunteer work Career Opportunities with Australia's #1 Commercial Real Estate firm Premium offices What you can expect from us: You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. Interested candidates, please apply following the link below quoting job reference number REQ Location: On-site –Sydney, NSW If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page. I want to work for JLL. #J-18808-Ljbffr