Proposal Manager

Overview Proposal Coordinator Applied Ecology, Inc. (AEI), a small environmental consulting business with a rapidly expanding footprint, is seeking a highly motivated and skilled Proposal Manager to join our growing team. AEI has three offices located in Florida and is a regional leader in geospatial, water resources, ecological and natural resources, and environmental remediation and contamination assessment services. This position is a full-time role that supports the Business Development Team by seeking out and responding to requests for qualifications, services, and project proposals. The Proposal Manager will work with the BD team and proposal coordinator to proactively seek, track, and coordinate responses to opportunities that align with AEI’s core services. The Proposal Manager will be responsible for managing all aspects of AEI’s proposal response protocol and systems, including tracking mechanisms, project and resume selection and updates, proposal information tracking from announcement to final selection, proposal review tracking (including assigned roles and deadlines), and proposal quality assurance. Responsibilities & Duties Leads proposal activities that require team coordination, strategic content development, technical writing, reviewing and editing, team communications, and formatting. Reviews RFP documents; creates a proposal matrix; develops proposal schedule; creates outline, organization chart and other diagrams as needed; participates in meetings; and facilitates communication among the proposal team. Ensures continuity and compliance with corporate and client standards. Supervises and quality assures the implementation of AEI’s proposal tracking methods. Creatively prepares document layouts in a visually appealing manner. Proofreads and edits technical documents for format, grammar, style, punctuation, and spelling. Coordinates final proposal production, reproduction, binding, and shipping/submittal of documents. Coordinates the flow of documents and review of all proposal inputs and outputs involving multi-disciplined, multi-office, and multi-firm project teams. Performs internal personnel and project experience research in support of proposal efforts. Updates staff resumes and project descriptions to reflect RFQ needs. Maintains and updates a master file system to track grant and contract opportunities. Actively searches local, state, and federal procurement systems and grant listings for opportunities. Tracks all activities in AEI tracking systems. Preferred Qualifications BA/BFA in Communications, Technical Writing, Marketing, or Administration. Minimum of 5 years of proposal-related experience. Experience working at an environmental consulting firm is preferred; public sector experience is also desired, particularly with SF330 qualifications packages. Superior written and oral communication skills. Ability to process information quickly and accurately, with strong organizational skills and attention to detail. Flexible and able to balance priorities and manage multiple tasks within compressed timeframes. Sensitivity to deadlines with a willingness to work necessary hours to meet them. Expertise with Adobe Photoshop, InDesign or Canva. Expertise with Microsoft Word styles, templates, tables, and pagination. Expertise with Adobe Acrobat. Expertise with MS PowerPoint. Expertise with MS Excel. Knowledge in water resources, hydrology, ecology, biology, or other environmental sciences. Knowledge of environmental issues in Florida. Applied Ecology, Inc. is an Equal Opportunity Employer. Our firm is committed to recruiting, hiring, promoting, training, transferring, compensating, and administering all personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, gender, sexual orientation, gender identity or expression, genetic information, status as a protected veteran, and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations. Job Details Job Category: Proposal Manager Job Type: Full Time Job Location: Melbourne Apply for this position Full Name * Email * Phone * Cover Letter * Upload CV/Resume * Allowed Type(s): .pdf, .doc, .docx By using this form you agree with the storage and handling of your data by this website. #J-18808-Ljbffr