IELTS Services and Test Centre Administrator

IELTS Services and Test Centre Administrator This is an exciting opportunity for an enthusiastic, proactive administrator with strong attention to detail and excellent organisational abilities to join our dynamic team in a collaborative, fast‑paced, on‑campus environment Salary Package: From $86,087 per annum (HEW 5) plus 17% employer's superannuation contribution and annual leave loading Appointment Type: Full‑time, continuing position Location: Macquarie University, Wallumattagal Campus (North Ryde) THE ROLE As the Operations and Testing Administrator, you will play a vital role in supporting administration and operations of Macquarie University College, including English language test centre operations. This varied role includes: Providing administrative and operational support for teaching teams, projects, activities, and events Processing payroll including timesheets and responding to related enquiries Coordinating assessment materials, including preparation, printing and archiving of teaching/ learning resources and examinations Providing comprehensive administrative support for IELTS/ PTE testing services, including test centre and online platform operations, venue preparation, client support, candidate data management, results processing, website maintenance and general operational requirements Planning and implementing College engagement activities, managing budgets, maintaining records, stakeholder relationships, logistics and communications Supporting the coordination and management of teaching and office facilities, resources, equipment and workspace requirements Contributing to the continuous improvement of administrative systems, processes and procedures Performing other duties as required and appropriate to this classification ABOUT YOU As the successful candidate, you will be capable of establishing effective working relationships with staff at all levels. You will have the confidence and skills to problem‑solve, learn new systems and processes as needed, and actively engage in the face‑to‑face everyday workings of the College. You will have excellent time management skills, high levels of accuracy and attention to detail, and be highly skilled in the use of the Microsoft suite of products. You will be familiar with learning and teaching organisations and systems, and will be able to maintain confidentiality, discretion, and professionalism at all times. ABOUT US Macquarie University College provides local and international students with alternative pathway programs to undergraduate and postgraduate degrees through our accelerated face‑to‑face learning model. The College delivers Foundation, Diplomas, UniReady and Masters Qualifying programs, English language programs, and operates the IELTS and Pearson Testing Centre on campus. This is an exciting opportunity to join a dynamic team committed to supporting student success. TO APPLY To be considered for this full‑time position, please apply online with your resume as well as a cover letter (maximum 2 pages) outlining what you will bring to the role, and how your experience aligns with the selection criteria below. Degree and/or equivalent experience in business administration or similar discipline Demonstrated organisational and office administration skills in fast‑paced, high‑volume education environments Excellent customer service and stakeholder engagement abilities Proven ability to maintain confidentiality and handle sensitive information appropriately Excellence in managing multiple priorities and meeting deadlines Advanced computer proficiency including MS Office and experience with HR/finance systems Experience in higher education administration and/or English language testing (IELTS/ PTE) administration. *** The successful candidate may be required to undergo a Qualification Check. For enquiries about the role please contact Jessica McCarthy, Operations and Testing Team Leader at ***************@mq.edu.au Submission of Applications Open Until Wednesday, 26 November 2025 at 11:59 p.m. (AEDT). Please note that interviews are expected to be held on the first week of December 2025 *** Applications will be reviewed on a rolling basis, and we reserve the right to progress or decline an application prior to the application closing date. We also reserve the right to close the advertisement early if a sufficient number of qualified applicants is received- early applications are encouraged. Why Work at Macquarie We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five‑star rating in the QS World Rankings with the highest rating for employability. Our prime location is just a short walk from Macquarie University Metro Station and Macquarie Shopping Centre. Enjoy the benefits of working at a campus that offers: 17% Superannuation Subsidised onsite parking options Flexible working options Training and professional development Discounted health insurance (Medibank) Employee Assistance Program Subsidised membership at the Sport & Aquatic Centre A Place Where You Belong At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework. Flexible Work At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page. #J-18808-Ljbffr