Administration Assistant

Our mission is to improve the health of millions of people worldwide. Full Time Opportunity Purpose-built location in the Health Translation Hub, Randwick, NSW 12 Months Fixed Term Contract Hybrid working environment (2 days per week in the office) Pro-Rata Salary Range of $58k Base to 64k Base (dependent on experience, skills and capabilities) Plus 12% Superannuation and access to Not-for-Profit Salary Packaging with a value of up to $15,900. (more information provided below). The Opportunity We are seeking an Administration Assistant responsible for providing day to day administration support to the Research and Professional Support Services team. Key Responsibilities and Duties Day to day administrative duties as required: handling incoming and outgoing mail, answering phone calls, taking messages, meet and greet clients, send and receive emails, printing, photocopying, scanning, faxing, collating, binding and filing of reports and documents. Organise meetings (both online and face to face) including polls, agendas, minute-taking, room set-up, catering and tidying up. Maintain and update Program Heads curriculum vitae, list of publications and other academic contributions on program and grant management system (e.g. Sapphire). Navigate / maintain information in various research and database systems (e.g. ROS, Endnote, ORCID). Collation of grant application information as directed by the Program Head and data entry / upload. Implement appropriate filing and other organisation procedures to facilitate highly organised and smoothly functioning teams. Accurate word processing, general data entry, maintaining and updating records. Assist with processing purchase orders and invoices and expense reimbursements. Assist with the preparation of presentations, graphs, charts and reports, proof and check for errors. Arrange travel and accommodation booking as required by the client supported. Organise internal and external events – catering, booking venue and related tasks. Updating and managing SharePoint information. Maintain and monitor supply (e.g. office equipment, stationary) within their respective team / program. Skills, Knowledge & Experience Relevant qualifications in business or administration and/or related experience in administration. Proficient in the use of the Microsoft Office suite, including Word, Excel, PowerPoint, Outlook and SharePoint. Ability to learn new systems / technology applications quickly. Effective written and oral communication skills. Ability to prioritise and meet deadlines. High attention to detail and accuracy. Demonstrated organisation and planning skills. Strong focus on quality of work. Demonstrated ability to work with business and commercially sensitive information and maintain confidentiality. Excellent interpersonal skills and the ability to work well and flexibly i.e. autonomously, in small teams and with a wide range varying stakeholders. The closing date for applications is 05 December. The unrestricted right to work in Australia is a requirement for this position. Candidates who require sponsorship will not be considered. Benefits Flexible Working Arrangements. Professional Development Support – employees of TGI receive a $3,000 annual Learning and Development wallet. A focus on employee wellbeing including global employee engagement surveys, reward and recognition programs and wellness challenges. Global Collaboration and Impact – be part of a diverse international team working on projects in over 40 countries. Generous salary packaging benefits increasing your take home pay. Learning and career development opportunities. Extra leave days including extended Christmas break and study leave. YourFlex arrangements e.g. start / finish times, purchase leave, location. A global, diverse, inclusive team committed to making impact. #J-18808-Ljbffr