Administrative Assistant

Overview The Royal Hobart Hospital is Tasmania’s tertiary referral hospital. The Emergency Department (ED) is a 24/7 tertiary level service with >75,000 annual presentations, a 35% admission rate and a 20% paediatric case load. The co‑located Emergency Medical Unit (EMU) provides short‑stay care for patients requiring < 24 hours. The Role Administrative Support – Provide high‑level administrative and secretarial support to the Director, Nurse Unit Manager (NUM) and Clinical Nurse Consultant (CNC) of the ED. Prepare confidential documents, correspondence, briefings, reports and meeting minutes; coordinate appointments, meetings and travel arrangements; maintain electronic diaries. Operational Systems – Manage efficient administrative systems supporting daily ED operations. Support development and review of administrative practices, contribute to project activities and participate in quality improvement and safety initiatives. Human Resource Functions – Oversee recruitment processes (PageUp), timesheet management, unplanned leave, annual leave and professional development requests. Liaise with internal stakeholders (payroll) and external parties as required. Leave and Payroll – Maintain and reconcile electronic leave bookings and payroll reports for medical, nursing and ancillary staff. Staff Rosters – Coordinate nursing and ancillary staff rosters, update rosters, identify staffing shortfalls and initiate relief arrangements. Maintain rostering systems (ProAct). Business Support Collaboration – Assist the Business Support Officer in reviewing and evaluating administrative practices and standards and in decision making regarding project activity matters. Information Management – Support the development and maintenance of information management systems and databases to enhance departmental efficiency and reporting capabilities. Ancillary Services Representation – Represent Ancillary Services at management and inter‑hospital meetings and relevant committees, providing updates, reports and insights. Document Review – Undertake critical review and follow‑up of documents and information to ensure relevance and accuracy, and facilitate effective communication across the department. Other Duties – Perform other duties as directed, consistent with the scope, qualifications and experience expected at this classification level. Qualifications Strong knowledge of contemporary office management practices and well‑developed computer skills with experience across a range of programs. Highly developed interpersonal and written communication skills; professional manner; negotiation and liaison abilities; maintain relationships with internal and external stakeholders. Experience with computer systems in a health care environment. Proven understanding of the dynamics of a multidisciplinary team operating in an Emergency Department or hospital‑based environment, or the ability to acquire the same quickly. Appointment Details Administrative Assistant – Emergency Department ) – Fixed term, part‑time, shift worker, 16 hours fortnight, commencing 3 March 2026. Alternate weekend essential. Executive Assistant ) – Fixed term, part‑time, day worker, 15.2 hours fortnight, commencing 3 March 2026. Hours negotiated with successful applicant. Salary and Superannuation General Stream Band 3 – $73,811 to $79,779 per annum (Pro rata). Public Sector Unions Wages Agreement 2022. Employer contributes 12% superannuation on top of this amount. Salary Packaging and Benefits Professional development and accelerated pathways. Leave entitlements including study leave and Professional Development Support. Fitness Passport – access to 40+ fitness facilities across Tasmania ($13.95 per week per person or $25.95 for a family). Living expenses up to $9,010 plus meal entertainment each FBT year and other eligible benefits. How to Apply Apply online. Complete a 1–2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. Separate statements addressing the selection criteria are not required. Applications from recruitment agencies will not be accepted. Contact Name: Stephanie WrightPosition: Nurse Unit Manager – Emergency DepartmentPhone: Email: EEO Statement We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people and people living with disabilities. Respecting diversity is the foundation of everything we do. #J-18808-Ljbffr