Administrator, Collections Systems and Digital Assets

Administrator, Collections Systems and Digital Assets Provide support in the Collections & Exhibitions team Utilise and develop your administrative systems expertise Full time ongoing position About the Position Arts Centre Melbourne is seeking a detail-oriented Administrator to manage our Collections Systems and Digital Assets within our Exhibitions & Collections team. This exciting role sits at the intersection of culture and technology, where you'll play a key part in accurately maintaining our extensive performing arts collections. In this position, you will utilise your technical expertise to oversee the day-to-day operation of the collections management systems, ensuring that they function as the Collections central source of truth for knowledge and data. You will lead exhibition-related data analysis and support statutory reporting, including asset management obligations, collection audits and valuations. Working with the Collections Manager, you will develop and implement best practice strategies to ensure the integrity of our systems is maintained. Full time ongoing position. Band 3.2 Salary $85,347 per annum plus superannuation. Your Qualifications, Skills and Experience Tertiary qualification and/or post-graduate qualification in Museum Studies, Computer Science, Information Technology or equivalent Experience in a similar role in the gallery and museum sector Experience in the administration of collections management databases and other information systems such as Axiell EMu or equivalent and Digital Asset Management Systems (DAMS) Experience in the principles of digital collection asset management, including digitising collection material and acquisition of born-digital material Understanding of the architecture and design of databases and procedures for backing up and recovering data Understanding the role of collection information systems across a diverse collection and multidiscipline organisation Extensive knowledge and demonstrated experience in national and international principles, practices, standards and ethics relating to the documentation and management of cultural collections Experience in project management, organisation and planning skills; proven ability to manage competing deadlines, work on multiple projects simultaneously and deliver projects to tight deadlines and within budget Excellent interpersonal and communication skills including written and oral Proven experience with and understanding of current technology, operating systems and applications For more information, please read Position Description - Administrator Collections Systems and Digital Assets - October 2025.docx About the Team The Collections business unit sits within the Performing Arts pillar and is responsible for delivering a breadth and range of exhibitions that meet ACM’s curatorial framework objectives. The collections objectives are: To be Australia’s leading museum of performing arts and create content and exhibitions of national significance. To demonstrate excellence in the care, development, preservation, documentation, and display of the Performing Arts Collection. To provide our audiences with meaningful experiences through dynamic exhibitions and public programmes, and innovative digital engagement. To recognise and celebrate our diverse communities and artists and celebrate their role in the visual and performing arts. To support contemporary practitioners through active collecting, exhibiting, and commissioning of new work. To deliver the Australian Music Vault in collaboration with the Australian music industry. Arts Centre Melbourne acknowledges the Traditional Owners and Custodians of the land on which we gather, the Wurundjeri Woi-wurrung. We also acknowledge the neighbouring Kulin Nation groups, the Boonwurrung and Bunurong people, and pay our respects to elders, past and present. Beneath our iconic Spire, in Hamer Hall and at the Sidney Myer Music Bowl, we showcase the best of Australian and international performing arts. We are now focused on Reimagining Arts Centre Melbourne as part of the Victorian Government’s commitment to transforming the Melbourne Arts Precinct into a thriving, connected creative and civic space over the coming years. For a glimpse into working at Arts Centre Melbourne click here. Enjoy Team Member Benefits As a valued member of our ensemble, you will enjoy: Complimentary tickets Discounts at food & beverage outlets Discounted commuter benefits and onsite parking Access to wellbeing activities and learning and development programs Free access to Employee Assistance Programs which includes specific support to our First Nations team members and counsellors for members of the LGBTQIA+ community and People of Colour. Apply Now Arts Centre Melbourne welcomes applications from Aboriginal and Torres Strait Islander people, people from diverse cultural and linguistic backgrounds, Disabled and Deaf people, sexualities and gender identities, members of the LGBTQIA+ community and people of all ages. We seek to provide workplace adjustments at all relevant stages of the recruitment process such as alternative formats or other access supports. You can specify in the application form if you require any adjustments or please ask us at any stage. If you need to contact us about making workplace adjustments during the recruitment process, please send an email to ************@artscentremelbourne.com.au. Please submit your resume together with a cover letter by 11:55pm, Tuesday 2nd December 2025. Early applications are encouraged as suitable candidates may be invited to attend an interview prior to the closing date. Employment at Arts Centre Melbourne is conditional upon the satisfactory completion of a National Police Check. Applications are open to those with full working rights in Australia . Arts Centre Melbourne is an Equal Employment Opportunity Employer . #J-18808-Ljbffr