Receptionist & Office Support Coordinator

vor 4 Wochen

City of Melbourne, Österreich The OrthoED Institute Vollzeit

Direct message the job poster from The OrthoED Institute Building Smarter, Leaner Marketing Teams for Business Owners. Position Overview We are seeking a reliable, highly organised Receptionist & Office Support Coordinator to act as the first point of contact for our business while providing broad administrative and operational support. This is a varied, hands‑on role suited to someone who enjoys multitasking, problem‑solving, and supporting a busy professional environment. The successful candidate will play a key role in ensuring the smooth day‑to‑day operation of the office, supporting the employer with a wide range of administrative, coordination, and ad hoc tasks as required. Key Responsibilities Answer and direct incoming phone calls in a professional and courteous manner Greet clients, visitors, and suppliers Manage incoming and outgoing mail and deliveries Maintain a welcoming, organised reception area Administrative & Office Support Provide general administrative support to the employer Assist with document preparation, data entry, and filing Maintain office supplies and place orders as required Assist with basic bookkeeping tasks (e.g. invoices, receipts) if required Assist with personal assistant‑type tasks for the employer as needed Help to coordinate meetings and events Liaise with external service providers and suppliers Run errands and assist with ad hoc projects Support workflow improvements and general office organisation Confidentiality & Professionalism Handle sensitive information with discretion and confidentiality Represent the business professionally at all times Skills & Attributes Strong organisational and time‑management skills Excellent written and verbal communication skills High attention to detail Ability to multitask and prioritise effectively Proactive, adaptable, and willing to assist where needed Professional presentation and positive attitude Comfortable working independently and as part of a team Experience & Requirements Previous experience in a receptionist, administrative, or office support role preferred Competency in Microsoft Office (Word, Outlook, Excel), Google Drive and CRM Basic computer and data‑entry skills What We Offer A varied and engaging role in a supportive, fun and professional work environment Opportunity to work closely with senior leadership Competitive remuneration based on experience Seniority level Entry level Employment type Full‑time Job function Administrative Industries Education #J-18808-Ljbffr

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