Administration & Receptionist Coordinator
vor 12 Stunden
Are you highly organised, people-focused, and thrive in a fast-paced industrial environment? Total Laser Cutting Services is seeking a proactive Administration & Receptionist Coordinator to become a vital part of its team. This is a varied and rewarding role where you’ll be the first point of contact for our customers while also playing a key role in keeping our operations running smoothly behind the scenes. Overview As the Administration & Receptionist Coordinator, you will support daily operations across scheduling, customer communication, job management, and general office administration. You’ll work closely with our production and management teams to ensure jobs are tracked accurately, customers are informed, and documentation is organised and compliant. Key Responsibilities Customer & Front Office Support Answering incoming phone calls and directing enquiries professionally Responding to customer emails and advising on job status and ETAs Notifying customers when jobs are ready for collection Job & Schedule Coordination Managing daily run sheets, including delivery coordination and customer notifications Maintaining and updating the production schedule (adding, reordering, and closing completed jobs) Completing and closing jobs within the quoting system Monitoring and updating sub-job spreadsheets Administration & Documentation Receiving and processing sub purchase orders Scanning, saving, and filing delivery dockets into quote files Chasing, storing, and distributing material certificates Maintaining accurate digital and physical filing systems Operational & Office Support Assisting with invoicing processes Supporting stationery ordering and general office supplies Coordinating bin collection services with Allied and Veolia Providing general administrative support to the wider team as required Who We’re Looking For You’re someone who loves structure, lists, and getting things “just right” Can confidently communicate with customers and suppliers Handles multiple tasks without losing attention to detail Is comfortable with computers, spreadsheets, and admin systems Takes initiative and enjoys being a key support person Why Join Total Laser Cutting Services? Be part of a respected and growing Australian manufacturing business Enjoy a varied role where no two days are the same Work with a supportive, down-to-earth team If this sounds like the right opportunity for you, please send your resume to: *********@tlcservices.com.au Be careful - Don’t provide your bank or credit card details when applying for jobs. Don’t transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad. #J-18808-Ljbffr
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