Administration Support Officer

Administration Support Officer Branch : Disability Reform Division : Strategy and Policy Salary : Level 3, $86,439 - $92,795 per annum (pro-rata) (PSCA 2024) Work Type : Permanent - Full Time FTE : Location : East Perth Closing Date : 4 : 30 PM Attachments : - This is a permanent full-time position commencing 1 January 2025 The Directorate The Department of Education's Disability Reform Directorate has a key role in leading the Department's program of work that sets the direction and longer-term disability reform plan for public education. This will involve working across the agency and whole of government, withongoing engagement and consultation with key stakeholders, to strengthen access and services across the public education system. The Directorate has responsibility for progressing commitments made by the State Government, including but not limited to those related to the WA implemnentation Roadmap for the Disability Royal Commission, State Disability Strategy, and other reviews and reports. The Rol e In this role, you will support the Director, Disability Reform and work collaboratively within the team and across business units to progress the Disability Reform plan. This will require you to use your experience and organisational skills to : prepare documents, spreadsheets, charts, and tables using advanced Microsoft tools provide administrative support for research activities, projects and initiatives to support the Director and team members assist in preparing project plans, reports, presentation materials, supporting materials, and monitoring systems, in accordance with Department policies and guidelines. schedule meetings with internal and external stakeholders manage incoming telephone calls and visitor enquiries, and collaborate with stakeholders to ensure efficient service delivery prepare and distribute meeting agendas, take minutes, and follow up on action items as required. prepare, process, and delivering correspondence, drafting responses, and monitoring workflows to meet critical deadlines You will also assist with financial tasks, including reconciling credit card expenditure and monitoring expenditure to support managerial staff. Additionally, where required you will coordinate travel and accommodation arrangements, maintain records in compliance with the State Recordkeeping Act 2000. Professional Benefits The position is located at the Department of Education, 151 Royal Street East Perth. Our employees enjoy a range of benefits which include : 12% employer contributed superannuation Consideration is given to home-based work arrangements aligned to the Department of Education’s guidance. Generous leave entitlements including annual, personal, long service and parental leave Professional development opportunities and study leave / assistance Access to salary packaging (in accordance with relevant industrial instruments) Want to know more? Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF). We are committed to building the leadership capability of our people ( ) . Equity and Diversity We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds. Explore our for more details. Eligibility To work with us, you must : be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment. consent to a National Criminal History Check with the Department's Screening Unit. obtain or hold a current Working with Children Check More information about employment eligibility can be found on our and in the attached Job Description Form (JDF). Application Instructions Apply online in two easy steps : Step 1 : Select Apply for Job Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager. Step 2 : Attach your documents Your application should include : A CV of up to 4 pages outlining your employment history and professional learning summary relevant to this position A 4 page statement addressing the following selection criteria as outlined in the attached JDF : Considerable experience in the delivery of administration support services. Experience in purchasing, processing accounts for payments and monitoring expenditure for a work unit. Strong organisational skills, with the ability to use initiative and work independently or as part of a team as required. Sound written communication skills, with the ability to prepare reports. Strong verbal communication and interpersonal skills, including the ability to communicate information in a clear manner and provide high-level customer service. Well-developed computer application skills, including word processing, development and maintenance of databases and spreadsheets, development of presentations and experience using an electronic records management system. It is recommended you have your attachments ready before selecting Apply for Job. Your application must be received before the closing date and time. Late applications will not be accepted. Advertised Vacancy Number : DOE The Department applies a four (4) day breach period to this selection process. #J-18808-Ljbffr