Executive Assistant

About John Holland At John Holland, our purpose is simple – we transform lives with everything we do. We’ve always known that infrastructure is about people – our customers, our employees, and the communities in which we work every day. That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way. Be part of the team that’s up for the challenge of transforming lives for good. As an Executive Assistant you will lead the corporate administrative management and support for 2 Project Directors. You will manage the day-to-day activities, including diary management, scheduling, communications, reporting, records management, procurement, accounts/invoices, traveling & logistics, and purchasing. Assistance may also be required in client relationship management including VIPs, events, and management meetings. Responsibilities Manage the day-to-day activities of the Executive and broader team Oversee and coordinate Executive diaries, scheduling and calendar planning Make decisions on behalf of the Executive in relation to scheduling depending on current priorities Analyze, prioritize and respond to communications on behalf of the Executive, including escalating or delegating to other SLT members as appropriate Act as delegate for system including leave and expenses with support of EGM Manage the office administration support for the Business Unit or Department including Personal Assistants and Team Assistants Collaborate and develop strong relationships with Executive Assistants to ensure seamless support for all Executives, including attending Executive Assistant meetings, planning organization wide event involving the Executives and identifying opportunities for improvement in the corporate and regional offices What we are looking for Prior experience in an Executive or Senior Personal Assistant capacity supporting senior appointments Demonstrated ability to use discretion and intuition in sensitive matters Strong ability to build and develop good working relationships across multiple divisions Ability to problem solve and identify process improvements Demonstrated ability to support and lead an administration team Intermediate knowledge of data and administrative management practices Proficient computer skills and knowledge of relevant software such as Microsoft Office Suite As part of the team, you can help us transform lives. Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success. We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority. What's in it for you when you join John Holland We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee. We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits. We offer Competitive remuneration with salary continuance, and salary sacrifice options. Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritize your wellbeing. Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities. Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities. Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation. Flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly. #J-18808-Ljbffr