Executive Assistant – Supportive and Palliative Care

Be the backbone of a vital healthcare service Work closely with senior leaders in a dynamic hospital environment Enjoy professional growth and a supportive team culture Manage critical administrative functions and support senior leaders to deliver exceptional palliative care services in a fast-paced hospital setting. Employment Type: Permanent Full Time Position Classification: Administration Officer Level 5 Remuneration: $79,171.06 - $80,966.53 per annum Hours Per Week: 38 Location: Westmead Hospital Where you'll be working The WSLHD Supportive and Palliative Care Service is a group of specialist health professionals who are skilled, compassionate, hardworking, committed. Together we care for people and their families/carers who have complex symptomatology and/or End of Life care and bereavement support needs, to deliver timely and quality Supportive, Palliative and End of Care for all people in WSLHD living with life limiting illness. Join Western Sydney Local Health District (WSLHD) at Westmead Hospital, one of Australia’s most advanced healthcare facilities. You’ll be part of a team that values collaboration, innovation, and patient‑centred care. A supportive and inclusive team environment Opportunities to work with senior medical and nursing leaders Access to professional development and training programs A workplace committed to excellence and continuous improvement A role that makes a real difference in patient care outcomes What you'll be doing As the Executive Assistant for Supportive and Palliative Care, you will provide high‑level administrative and secretarial support to the Director and leadership team, ensuring smooth operations and exceptional service delivery. Key responsibilities will be to: Manage diaries, meetings, and correspondence for senior leaders Coordinate rosters, payroll, and onboarding processes Prepare reports, presentations, and documentation for committees and projects Maintain confidentiality and handle sensitive information with professionalism Build strong relationships across teams and external stakeholders Ready to make a difference? Join NSW Health and enjoy a career where your skills truly matter. Apply today and help us deliver care that transforms lives. Submit online your resume and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date. Selection Criteria Demonstrated experience in providing high level administrative assistance and support to a senior executive in a complex and busy environment, supported by a demonstrated capacity to exercise initiative and judgement. Excellent interpersonal and verbal communication skills, with the ability to communicate with management and staff at all levels. Demonstrated excellent written communication skills including preparation of reports, briefings, minutes and agendas, spreadsheets, and databases. Proven high level organisation skills including the ability to problem solve, prioritise workload, multi‑task and meet deadlines. Demonstrated ability to interpret complex information and advice and use discretion in knowing when to escape matters of importance and/or urgency. Experience in working effectively as part of a dynamic team and contributing to a positive workplace culture with the ability to travel within WSLHD facilities if required. Advanced proficiency in the use of the Microsoft suite of office products and ability to effectively utilise an electronic document management system, such as HP Records Manager, rostering, and procurement tools. Requisition ID: REQ Applications Close: 25th November 2025 People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard. Aboriginal and/or Torres Strait Islander people are encouraged to apply. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit Westmead hospital car parking allocation model is changing. There is a waitlist for parking for new staff commencing at Westmead Hospital. This does not apply for staff with disability. To be eligible for permanent appointment you must hold current Australian work rights (I.E Australian citizen, permanent resident or NZ citizen with a current passport). #J-18808-Ljbffr