Administration & Accounts Assistant (Building Surveying) Full-time, Melbourne, Victoria

Administration & Accounts Assistant (Building Surveying) Join Codus Building Surveying as our Administration & Accounts Assistant , supporting both our Finance and Technical Administration teams. This role provides critical support across daily operations, ensuring the smooth flow of project documentation, permit processing, and financial administration. Why Join Codus Work with a respected, professional team known for quality and integrity. Apply your administration and finance skills in a structured and supportive environment. Enjoy stability and the opportunity to grow with experienced mentors. Modern CBD office close to public transport. We’re looking for someone who values accuracy, reliability, and teamwork. This role suits a detail-oriented professional who enjoys balancing multiple tasks and working closely with others to maintain high service standards. Key Responsibilities Prepare and issue building and occupancy permits, certificates of final inspection, and related documents. Manage MYOB entries, invoicing, reconciliations, and job set-ups. Reconcile receipts against expenditure and support payroll processes. Coordinate inspection bookings and maintain accurate project records. Support compliance and audit preparation, including ISO 9001 and local industry reporting. Provide administrative support during periods of high workload or staff leave. What You’ll Bring 3–5 years’ experience providing combined accounts and administrative support. Qualification in Business, Accounting, or equivalent experience. Proficiency in MYOB, the Microsoft Office suite, and document management systems, with experience using Permit Assist or VA considered an advantage. Strong attention to detail and a proactive approach to prioritising work. Clear, professional communication and a collaborative mindset. About Codus At Codus Building Surveying , we pride ourselves on delivering reliable, high-quality outcomes supported by sound technical knowledge and efficient processes. We work closely as a team and value people who contribute to maintaining our reputation for accuracy and professionalism. Before You Apply This position requires previous experience in both accounts and administrative work. If you do not have relevant background or working knowledge of MYOB or similar systems, this role may not be suitable at this time. Please review the requirements carefully before applying. How to Apply If this sounds like the right next step for you, we’d love to hear from you. Apply now with your resume and a short cover letter outlining your experience and interest in the role. Only shortlisted applicants will be contacted directly. Unlock job insights AI Job match analysis Salary match Number of applicants Your application will include the following questions: Which of the following statements best describes your right to work in Australia? How many years' experience do you have as an Accounts and Administration Assistant? Which of the following accounting packages are you experienced with? Do you have experience using MYOB? Do you have previous invoicing experience? Do you have reconciliations experience? How many years of accounts payable experience do you have? To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage. Featured jobs 22d ago Accounts Payable Officer Bluestone OCM 16d ago Finance Coordinator New Era Cleaning Pty Ltd 3d ago Researching careers? Find all the information and tips you need on career advice. #J-18808-Ljbffr