Records Management Coordinator

Join to apply for the Records Management Coordinator role at Queensland Government. Be challenged | Be rewarded | Belong Make your mark on information governance. About QLeave QLeave is a statutory body administering portable long service leave schemes for workers in the building and construction, contract cleaning and community services industries. We manage more than $2 billion in funds under investment and play a crucial role in ensuring workers receive the long service leave they've earned. We are a values‑driven organisation committed to strong governance, accountability and service excellence. We uphold and promote the Human Rights Act 2019 through our decisions, culture and workforce practices. The Opportunity As our Records Management Coordinator, you will be a key contributor to the performance and reliability of our electronic Document and Records Management System (eDRMS – HPE Content Manager). Your work will directly support QLeave's ability to meet legal, regulatory and organisational recordkeeping obligations. In this role, you'll be trusted with responsibility, encouraged to contribute ideas, and supported to develop your professional expertise. You will work closely with business areas to build capability, improve user experience, streamline processes and strengthen compliance. This position reports to the Principal Records Management Officer. What You'll Do Perform eDRMS system administration including metadata clean‑up, folder creation/closure, archiving, disposal and user access management. Monitor data quality and implement processes that strengthen system integrity and consistency. Ensure organisational compliance with the Public Records Act 2023, Records Governance Policy, Queensland State Archives requirements, and QLeave policies. Conduct audits, identify trends and emerging risks, and advise leaders on improvement opportunities. Provide clear, timely and practical advice to staff across all levels. Deliver recordkeeping and eDRMS training tailored to user needs and system changes. Build positive engagement through proactive education and responding to user requests. Review and update procedures, work instructions and user guides. Recommend enhancements that improve system usability, efficiency and data quality. Contribute to organisational initiatives that strengthen information governance and a positive record‑keeping culture. What We're Looking For Demonstrated experience using HPE Content Manager (or a comparable eDRMS), including system administration tools and functions. Strong understanding of information and records management legislation, standards and best practice. Excellent communication skills with the ability to explain technical concepts in a user‑friendly way. Ability to work with accuracy and attention to detail, while balancing competing priorities. Collaborative approach, with confidence to influence and guide others. Commitment to continuous improvement, ethical behaviour and QLeave's values. There are no mandatory qualifications , but practical experience in records or information management will be highly regarded. Conditions And Benefits Convenient Northgate location with free on‑site and street parking. Competitive salary with up to 12.75% superannuation contributions. Generous leave entitlements, including annual leave loading. Flexible work arrangements and a commitment to employee well‑being. Opportunities for professional development and career growth. How To Apply QLeave appointments are based on selecting the eligible applicant best suited to the position. We will assess your application based on your experience, potential for development, and your personal qualities. A detailed resume outlining your qualifications, experience, and achievements. A brief letter (1‑2 pages) explaining your motivation for the role and how your skills align with the requirements. For further information or a confidential discussion, please contact Maureen Buckland. Application Deadline Applications close 2 January 2026. QLeave values diversity and is committed to being an equal opportunity employer. Adjustments to the recruitment process are available upon request to ensure all candidates can showcase their abilities. #J-18808-Ljbffr