Event Manager

Join to apply for the Event Manager role at BCD Meetings & Events. Sydney, Australia The Event Manager Is Accountable But Not Limited To The development, planning and overall operational execution of meetings and events for the client. Day-to-day project planning functions, including registration site development, attendee management, venue management and budget management. Following operating processes and ensuring adherence to customer compliance processes and regulations. Budget management of meetings, including meeting reconciliation and transparency of value reporting. Your Responsibilities Act as a key point of contact for the client for allocated meetings and provide a consultative approach to meeting planning. Partner with the client's internal Meetings Management team to ensure aligned approach to meeting delivery standards and operational processes. Pre-Event Attend planning meetings with the meeting lead and Meetings Management team to obtain meeting requirements, whether for a virtual, face-to-face or hybrid delivered meeting via the Event Brief template. Distribute, monitor and analyse supplier RFPs for required meetings. Present recommended or suitable hotel / venue options and negotiate contracts. Document timeline for required tasks using the Critical Path template. Planning & Execution Build registration websites for all meeting types, utilising client templates. Run registration / attendance reports regularly for meeting leads. Create a budget, manage and monitor spend throughout the planning process and reconcile the final event. Report transparency of values for relevant Health Care Professional spend. Manage venue logistics from F&B, floor plans, AV, car parking and name tags. Ensure all meeting spend is in line with client and industry guidelines and policies. Coordinate all travel requirements for required attendees, for domestic / international air travel and ground transportation. On-site execution and management of meetings (face-to-face / hybrid). Provide online support for late registrations for all virtual meetings. Audit and close each meeting in preparation for internal global audit review. Support the Operations & Account Leader with any ad-hoc team-specific tasks. Day-to-Day Escalate feedback or suggested changes to the Operations & Account Leader. Establish strong working relationships with client stakeholders and team members. We're Looking for You If Your Profile Matches the Following Essential An undergraduate degree in a field relevant to the role would be helpful. A minimum of 2 years' experience in planning meetings, incentives, conventions, conferences and / or special events. A minimum of 2 years' experience in managing external partners, suppliers and vendors, sourcing and negotiating contract services. Experience within the pharmaceutical or healthcare environments would be advantageous. Excellent verbal and written communication skills. Proficiency in software / apps including but not limited to Cvent, Microsoft Teams and Cisco Webex. High proficiency in Microsoft Office applications. Preferred The ability to work seamlessly under pressure whilst adapting to ever-changing scenarios. Proven problem-solving capabilities – anticipating, initiating and resolving issues. Meticulous attention to detail. Excellent customer service skills. Professional presentation. Sound knowledge of the events industry. Excellent time managing, budget managing and organizational skills to manage multiple meetings. Experience in managing virtual as well as hybrid meetings and events. Willingness and ability to travel when required; some domestic travel and evening attendance for a meeting (face-to-face or virtual) is a requirement. What We Offer You This is an exciting experience within an international work environment. You'll be working with a great international team of colleagues in a dynamic work environment. How To Apply Click apply now to be considered. Get to Know Us BCD Meetings & Events are experts at creating experiences that connect organisations with the people that matter most. With 2,000 passionate people servicing clients in 60+ countries around the world, we offer services across event design, brand experience, meetings management, production and content, venue search and sports travel and hospitality. For more information, visit BCD Meetings & Events is a division of BCD Travel Group. #J-18808-Ljbffr