Document Production Workflow Coordinator

JOB DESCRIPTION At Herbert Smith Freehills Kramer, our ambition is to help you achieve your goals. Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why many are incredibly longstanding. And we enjoy breaking new ground, as we have for over 100 years. We are where you need us to be. We are in the world's largest markets, key financial centres and major growth hubs. Our international footprint is extensive and committed. We are at our best tackling complexity and navigating change. We work alongside you on demanding contentious matters, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas. We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, ESG, infrastructure and resources. And we're focused on areas of growth that affect every business across the world, including technology and digitalisation. All of this is achieved by supporting the growth of our people, who help us deliver on our ambition - which is to help you achieve yours. Your goals. Our ambition. The Opportunity We are seeking a skilled and proactive individual to join our Document Production team in our Sydney office. This role requires advanced technical expertise, strong leadership capabilities, and the ability to manage competing priorities with confidence and accuracy. If you thrive under pressure, enjoy working collaboratively, and have a keen eye for detail, we’d love to hear from you. What you’ll do Deliver high-quality document creation, amendment, formatting, and audio transcription services to legal practice groups and non-legal functions using a range of applications. Monitor workflow and deadlines, allocating tasks across the Document Production team to ensure timely and efficient completion. Scope and triage incoming work to determine appropriate handling and prioritisation. Provide technical assistance and support to members of the Document Production team. Work with DP Workflow Coordinators and DP Team Leaders within Australia and globally to ensure workload and resources are managed efficiently. Comply with Work Health and Safety (WHS) obligations relevant to the role, including supervising and supporting team members to foster a safe and respectful workplace. What you’ll bring Minimum typing speed of 80 words per minute with 98% accuracy. Advanced proficiency in Microsoft Word, including creating, formatting, modifying and applying styles, using track changes, and document comparison tools. Intermediate proficiency in Microsoft PowerPoint, Excel, and Visio. Experience transcribing witness interviews using transcription equipment. Strong and accurate proofreading skills. Ability to prioritise tasks effectively and manage multiple competing deadlines. Demonstrated ability to think ahead, set priorities, and work under pressure to meet deadlines. Strong communication skills when liaising with key internal stakeholders. Previous experience working with an offsite services provider. Proven leadership skills. What you can expect from us We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions. We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career : grow and help the firm grow with you. We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals. We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control. Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm. We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding. Team Office Operations Working Pattern Full time Location Brisbane, Melbourne, Perth, Sydney Contract type Maximum Term Contract Diversity & Inclusion We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding. #J-18808-Ljbffr