Pipeline - Conference Clerks

vor 4 Wochen

Vienna, Österreich IAEA Vollzeit
In order to identify qualified candidates to IAEA Departments for multiple positions, the Division of Human Resources maintains a roster of interested applicants. Under the supervision of the respective IAEA staff members, Conference Clerks assist in the preparatory work and servicing of meetings and conferences held in Vienna. More specifically the functions include: Assisting in the set-up of meeting rooms and/or exhibition/poster sessions before each meeting as instructed by the conference organizer to ensure the timely start and smooth running of meetings. Assisting the conference organizer and/or the technical officer/scientific secretary during meetings, including setting up computer for PowerPoint presentations providing logistical assistance to participants and photocopying. Making arrangement to clear the venue(s) after the meetings of any documentation, panel boards, name plates, materials used at the meetings and ensure their storage or disposal/recycling as appropriate. Performing other meeting-related duties as assigned Qualified candidates who are available for weekly basis assignments (on average 5-7 weeks a year) are encouraged to register and create personal profiles.
Registration into the Pipeline does not constitute in any form a commitment on the part of the IAEA for taking a particular application into consideration in the recruitment process for any vacancy. Pipeline registration is only valid for 2 years. Candidates need to re-register again after two years of initial date of registration to be considered as an active pipeline applicant. Types of engagementsDepending on the exigencies and nature of the meetings and conferences, a Conference Clerk works and interacts with the staff members in the Conference Services Section; the meeting organizer and/or technical officer/scientific secretary; interpreters and/or editors; in-house service providers for IT support, document reproduction, medical services and catering to make logistical arrangements and conference delegates from Member States and invited intergovernmental organizations to provide in-session assistance. This means, that the candidate has to possess: Tact in a multicultural environment with respect and sensitivity with customers at all levels Ability to deal with multiple tasks, work under pressure, in difficult situations and adapt to changing demands Ability to work, when required, beyond the normal working day, including evening/night and on the weekend Stamina to spend extensive periods of time walking and move moderately heavy items Arrange, setup and subsequently clear out furniture and technical equipment according to the conference organisers instructions Education, Experience and Language Skills Completed Secondary Education (High School Diploma) Good command of English. Knowledge of other official IAEA languages (i.e. Arabic, Chinese, French, Russian or Spanish) is considered assets. Knowledge of German is highly desirable.

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