Project Assistant

vor 3 Wochen

Wien, Wien, Österreich United Nations Industrial Development Organisation Vollzeit

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Requisition ID: 5228
Grade: SB2 - Local support
Country: Austria
Duty Station: Vienna
Category: Local Support Personnel
Type of Job Posting: External Private Posting
Employment Type: NonStaff-Regular
Application deadline: 19-Feb-2025, 11:59 PM (Vienna, Austria time)

Vacancy Announcement
TEMPORARY APPOINTMENT OF PROJECT PERSONNEL
Only nationals or permanent residents of the country of the duty station are considered eligible.

ORGANIZATIONAL CONTEXT
The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs). UNIDO's mandate is fully recognized in SDG-9, which calls to "Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation." The relevance of ISID applies in greater or lesser extent to all SDGs. Accordingly, the Organization's programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

The Directorate of SDG Innovation and Economic Transformation (IET) is responsible for the development of innovative UNIDO services in the areas of agro-industry and agribusiness, sustainability standards and fair production, and climate-relevant or climate-improving technologies. It is also responsible for developing innovative cooperation concepts, identifying new sources and means of innovative finance and entering into new partnerships with a broad range of relevant stakeholders.

The position is located under The Task Force "Global Alliance and UNIDO Sustainability Seal". The Task Force acts as the Secretariat of the "Global Alliance for Responsible and Green Minerals" to position UNIDO as key partner for responsible and green minerals along the value chain and in the development of a UNIDO sustainability seal and certification system.

FUNCTIONAL RESPONSIBILITIES

Under the supervision of the Head of the Task Force, the incumbent will be responsible to provide administrative support and is responsible for the following key functions:

  • Screen incoming mail and draft replies for supervisor's signature on non-technical aspects; provide relevant background/project information whenever necessary; keep track of pending matters, follow up with other offices on deadlines;
  • Respond to moderately complex information requests and inquiries; refer queries to appropriate personnel;
  • Draft routine correspondence; proofread documents and edit texts for accuracy, grammar, punctuation and style in accordance with standard practices;
  • Assist in the preparation of papers and presentations, the website and communication documents;
  • Assist in or monitor exercises related to IET TC projects; keep track of project budget expenditures; provide information on the project;
  • Using SAP, initiate and follow up on actions related to recruitment of experts, training and study tours, purchase of equipment, travel authorizations requests/claims;
  • Perform general administrative tasks like arrangements for meetings and other events, reservations, budget follow-up;
  • Maintain files (both paper and electronic) and databases related to work;
  • Perform any other related duties as assigned.

MINIMUM ORGANIZATIONAL REQUIREMENTS

Education: Completed higher secondary education (high school diploma or equivalent), is required. Formal administrative training or equivalent, is desirable.

Experience, Technical and Functional Expertise:

  • A minimum of six (6) years of working experience in the related fields of the post, is required.
  • Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is required.
  • Experience in project administration, accounting and finance, is desirable.
  • Experience and proficiency in using Microsoft Office, internet, is required.
  • Experience with SAP or similar ERP software is desirable.

Languages: Fluency in written and spoken English is required. Fluency and/or working knowledge of another official UN language is desirable.

REQUIRED COMPETENCIES

Core values:
WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.

WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.

WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively.

Key competencies:
WE FOCUS ON PEOPLE: cooperate to fully reach our potential.

WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively.

WE COMMUNICATE AND EARN TRUST: communicate effectively and build an environment of trust.

WE THINK OUTSIDE THE BOX AND INNOVATE: continuously improve, support innovation, share knowledge and skills.

This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.

Employees of UNIDO are expected to uphold the highest standards of integrity, professionalism and respect for diversity. Only persons who fully commit to these values should consider applying for jobs at UNIDO.

All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process.

Visit the UNIDO website for details on how to apply: www.unido.org

NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.

Notice to applicants:
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process.

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