Project Assistant

vor 2 Wochen

Wien, Wien, Österreich OSCE Vollzeit

Background:


This is an extra-budgetary position with the duration from 30 March until 30 November 2024, with a possibility of an extension, pending the availability of further funding.

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence
- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.


The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.


The Transnational Threats Department of the OSCE Secretariat ensures better co-ordination, strengthened coherence and more efficient use of OSCE resources to address transnational threats to security in the areas of countering terrorism, enhancing Border Security and Management, policing matters as well as enhancing cyber/ICT security.

The Strategic Police Matters Unit (SPMU) at the Secretariat responds to requests from participating States for specific expert advice on policing and police-related activities.

Good policing has played a vital role in preventing conflict (particularly secondary conflicts), in preserving social stability during political crises, as well as in supporting the rehabilitation period following the end of conflict.

Equally apparent is that without effective law enforcement and genuine respect for the rule of law and the institutions responsible for upholding it, there can be little likelihood of social, political or economic stability.


Under the direct supervision of the Project Manager (TNTD/SPMU Criminal Justice Adviser) the incumbent will provide administrative assistance within project no : "Enhancing Youth Crime and Drug use Prevention through Education on Legality and Awareness Campaigns addressing Threats of Organized Crime and Corruption".

He/she will make logístical arrangements, assists with procurement matters and with monitoring spending under the project, will follow up for a timely and accurate payment of expenditures, in compliance with the common regulatory and management framework, and provides updates on project activities.

He/she will communicate with OSCE field operations, OSCE Institutions, Delegations of OSCE participating States, donors, implementing partners and Partners for Co-operation, and with external partners.


Tasks and Responsibilities:

Processing correspondence and documents including:
meeting notes and reports; administrative reports and replies for project-related correspondence; procurement documents and other financial and administrative documents, including contracts with implementing partners; collecting information on project topics and preparing information for use in discussions with national and local government representatives, civil society and international organizations, including background files;
Liaising with counterparts, facilitating their support and participation; assist in monitoring the implementation of activities and submission of reports by the implementing partners and consultants;
Assisting with monitoring project progress in close co-ordination with the Project Partner and Project Manager, and assisting in the preparation of project progress reports and other narrative and financial reports on the implementation of the ExB project;
Assisting with monitoring project expenditures ensuring that the payments are processed correctly, following up on open payments and contributing to the final project performance reports to the donor with regard to information on expenditures;
Performing other related tasks as assigned.

Necessary Qualifications:

Completed secondary education, supplemented by formal training or studies in secretarial or administrative work;
A minimum of three years of working experience in an international environment;
Demonstrated experience planning and organizing, including prior experience in organizing meetings and trainings;
Professional fluency in English with excellent communication (both oral and written) skills; knowledge of other OSCE languages would be a distinct asset;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;

Remuneration Package:

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

The OSCE retains th

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