Project Assistant

vor 2 Wochen

Wien, Wien, Österreich OSCE Vollzeit

Background:

Please note that this is an extra-budgetary position with the initial funding for 6 months.

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence
- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.


The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.


The Transnational Threats Department/Border Security and Management Unit (TNTD/BSMU) at the OSCE Secretariat responds to requests from participating States for specific expert advice and assistance on a wide range of border security and management issues and activities.

The Transnational Threats Department was created in the OSCE Secretariat with a view to ensuring better co-ordination, strengthened coherence of action and more efficient use of OSCE's resources in addressing transnational threats.

It supports the Secretary General in functioning as the focal point of the Organization-wide programmatic activities that relate to countering transnational threats and in ensuring co-ordination and coherence of action across all three dimensions and among all OSCE executive structures, while respecting their mandates.


Tasks and Responsibilities:

Drafting routine and non-routine correspondence (both on administrative and substantive project matters), working documents and background material pertaining to issues addressed through project activities, including concept notes and sections of project reports and briefing papers; putting documents into adequate style, language and format, and proofreading documents and editing texts for accuracy, grammar, punctuation and style in accordance with standard practices;
Assisting in the development and implementation of project activities by liaising with counterparts and facilitating their participation, drafting terms of reference for the employment of consultants and implementing partners, and monitoring the implementation of activities and submission of reports by the implementing partners and consultants;
Using ERP, initiating and following up on actions related to requisitions, recruitment of consultants, training and study tours, purchase of services and goods, payments, travel authorizations requests/claims and dealing with all related inquiries;
Keeping track of pending matters and following up with other offices on deadlines, as well as on budget and expenditure for specific project outcomes, outputs and/or activities, giving estimates of costs for individual project activities and proposing budgetary and/or expenditure adjustments to supervisor;
Undertaking computer-based searches; collating, selecting and interpreting information necessary for the development of project activities and events; assisting in the preparation of papers and presentations by extracting/summarizing statistics;
Performing related duties as assigned.

Necessary Qualifications:

Completed secondary education, supplemented by specialized training or formal studies in international relations and/or political sciences, security studies, or other relevant disciplines;

A minimum of four years of working experience in project implementation, including previous experience with OSCE or other international organizations.

Previous experience in projects related to border security and management is a distinct asset;
Experience in project planning, implementation and reporting;
Ability to conduct research and collect information from a variety of sources;
Professional fluency in English with excellent communication (both oral and written) skills; working knowledge of any other official OSCE language would be an asset;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;

Remuneration Package:

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.


The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.


Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

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