Standardization and Data Management Assistant

vor 1 Woche

Wien, Wien, Österreich International Atomic Energy Agency Vollzeit
Standardization and Data Management Assistant (G /

Organization:
TCPC-Finance and Information Management Section

Primary Location:
Austria-Vienna-Vienna-IAEA Headquarters

Job Posting:
, 7:56:23 AM

Closing Date:
, 4:59:00 PM

Duration in Months: 36

Contract Type:
Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment:
Yes

Organizational Setting


The Department of Technical Cooperation (TC) consists of the Office of the Deputy Director General, four regional Divisions (Africa, Asia and the Pacific, Europe and Latin America and the Caribbean), the Division of Programme Support and Coordination and the Division of the Programme of Action for Cancer Therapy (PACT).

It provides strategic direction for the IAEA's technical cooperation programme, and is responsible (in close collaboration with Member States) for the planning, formulation, implementation and monitoring of the programme, in line with the IAEA Medium Term Strategy.

Main Purpose


Under the guidance of the Section Head, the Standardization and Data Management Assistant will assist with analysing and standardizing business processes concerning implementation procedures for the Department of Technical Cooperation (TC).

She/he will prepare input for reports, such as the TC Annual Report, IAPSO Report, TC Project Descriptions and Project listings, and process ad-hoc statistical queries and further provide training within the organization and at TC Workshops related to the implementation procedures and tools, being an expert in AIPS Plateau 4 and InTouch+.

The incumbent will be responsible for posting and updating information on technical co-operation matters related to AIPS Plateau 4 and InTouch+ on the TC Web site and TC Reference Desk.

Functions / Key Results Expected

  • Analysing business processes of TC implementation requirements including providing solutions as necessary.
  • Leading and participating in AIPS testing, and providing solutions as required.
  • Providing guidance for the users of TC AIPS system as well as providing solutions during the daily operations of the system.
  • Preparing reports including TC Annual Report and statistical reports for all TC Divisions, technical Departments and Member States accordingly.
  • Providing support and conducting training activities for all the users of AIPS Plateau 4 and other TC systems.
  • Posting and updating information on technical cooperation matters related to AIPS Plateau 4 and InTouch+ on the TC Web site and TC Reference Desk.
  • Assisting in other activities such as helping colleagues by providing them with direct support and to other peers as required.
Competencies and Expertise

Core Competencies(Competency Framework)

Name

Definition

  • Planning and Organizing
  • Plans and organizes his/her own work in support of achieving the team or Section's priorities. Takes into account potential changes and proposes contingency plans.
  • Communication
  • Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
  • Achieving Results
  • Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division's programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
  • Teamwork
  • Actively contributes to achieving team results. Supports team decisions.
    Functional Competencies

Name

Definition

  • Analytical thinking
  • Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.
  • Client orientation
  • Helps clients to analyse their needs. Seeks to understand service needs from the client's perspective and ensure that the client's standards are met.
  • Knowledge sharing and learning
  • Actively seeks learning opportunities and actively shares knowledge and information with others; shares specialized knowledge, skills and learning from experience across different situations and contexts effectively.
    Required Expertise

Function

Name

Expertise Description

  • Administrative Support
  • MS Office (Word, Excel, Outlook, PowerPoint)
  • Good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint), which is the IAEA's standard.
  • Information Technology
  • Web Design
    Asset Expertise

Function

Name

Expertise Description

  • Information Technology
  • Oracle
  • Oracle
ERP Expertise
  • Knowledge of financial accounting, technical cooperation administration and travel procedures.
Qualifications, Experience and Language skills

  • Completed secondary education.
  • Minimum six years of relevant working experience.
  • Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
  • Administrative skills test to IAEA standard might be pa

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