Programme and Budget Specialist

JOB DESCRIPTION

Organizational Setting

The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA's scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA's mandate.The Programme and Budget Section plans, coordinates and supervises the timely and accurate preparation of the IAEA's programme and budget documents, ensuring innovative financial policies and strategies and a results-based approach, as well as monitoring the day-to-day implementation of the budget so as to promote effective and efficient use of resources.

Main Purpose

Under the general guidance of the Unit Head, the Programme and Budget Specialist analyses programme and budget proposals for completeness, correctness and conformity with the programme and budget guidelines; advises programme managers on the programme and budget process, from planning to implementation and reporting for all funding sources including voluntary contributions, providing guidance for an effective and efficient management of financial resources during the implementation of the budget; and prepares financial reports

Role

The Programme and Budget Specialist is: (1) a financial analyst, reviewing cost and programme data, analysing and interpreting financial information and preparing reports; (2) a liaison, coordinating and giving advice to programme managers to ensure effective budget preparation, an effective and efficient management of financial resources during programme implementation and the consistent application of financial rules, regulations, policies and procedures; and (3) a team leader and a team member, working together and overseeing the work of other members of the section and implementing improvements in the section's processes with the use of new technology and best practices.

Functions / Key Results Expected

– Provide guidance and support to programme managers and relevant staff on the programme and budget process, including implementation, to promote efficient and effective use of resources and to ensure that guidelines, policies, rules and regulations are fully understood and correctly applied.

– Review of voluntary contributions agreements, donor reports, related processes and internal controls. Provide guidance and support to programme managers and relevant staff on set up and implementation of extra budgetary contributions, including those from the European Commission under the FAFA framework.

– Carry out any special studies and analysis requested by supervisors with respect to financial-related matters and make appropriate recommendations on the application of the results.

– Prepare various finance and budget reports and analysis for Member States, the auditors and other UN system organizations such as the CEB (Chief Executives Board for Coordination).

– Provide functional support and maintenance of budget software applications and actively participate in their upgrading, leveraging on the IAEA's enterprise resource planning system AIPS (Agency wide Information System for Programme Support).

– Analyse and document business processes in respect to the programme and budget preparation and implementation, contributing to their streamlining and simplification.

– Review the work of budget assistants for accuracy and correctness.

Competencies and Expertise

Core Competencies(Competency Framework)

Name
Definition

Communication
Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results
Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division's programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

Teamwork
Actively contributes to achieving team results. Supports team decisions.

Planning and Organizing
Plans and organizes his/her own work in support of achieving the team or Section's priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

Name
Definition

Analytical thinking
Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.

Judgement/decision making
Consults with supervisor/manager and takes decisions in full compliance with the Agency's regulations and rules. Makes decisions reflecting best practice and professional theories and standards.

Technical/scientific credibility
Ensures that work is in compliance with internationally accepted professional standards and scientific methods. Provides scientifically/technically accepted information that is credible and reliable.

Required Expertise

Function
Name
Expertise Description

Finance
Budget and Financial Management
Knowledge of budget processes and financial resources management

Finance
Enterprise Resource Planning (ERP) system
Knowledge of and experience with complex financial IT systems. Experience with Oracle and Hyperion an asset

Finance
Finance Principles and Practices
Effectiveness in interpreting existing financial policies and in developing new ones

Asset Expertise

Function
Name
Expertise Description

Finance
Accounting
Knowledge of IPSAS or accrual accounting desirable

Finance
Budgeting
Experience in results based budgeting highly desirable

Qualifications, Experience and Language skills

• University degree in financial management, accounting, business administration, or a closely related field. Advanced university degree or a recognised professional accounting certification an advantage.
• A minimum of five years of working experience in budget and/or accounting, including some experience at the international level.
• Experience with voluntary contributions. Experience with European Commission funding agreements and the FAFA framework desirable.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $64121 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 29367*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks' annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at:

General Information

• The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

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