Programme Assistant

vor 2 Wochen

Wien, Wien, Österreich United Nations Vollzeit

This position is located in the Strategy, Planning and Field Support Unit (SPFSU), Cybercrime and Anti-Money Laundering Section (CMLS), Organized Crime and Illicit Trafficking Branch (OCB), Division for Treaty Affairs (DTA), UNODC, in Vienna.

The incumbent will work under the direct supervision of the Chief of SPFSU and the overall guidance of the Chief of CMLS.


Responsibilities:

The incumbent will perform the following specific tasks:

  • Provide assistance in support of planning and implementation activities/processes for, typically, a large and highly complex component of the departmental programme/project initiatives.
  • Compile, summarize, and present complex information/data on specific programmes/projects and related topics or issues.
  • Assist in the preparation and analysis of programme/project budget proposals; provide assistance in the interpretation of budget guidelines; review and coordinate submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepare reports and ensure that outputs/services are properly categorized.
  • Assist in the monitoring and evaluation of programmes/projects; categorize, update, track and analyse data related to programmes/projects, e.g. outputs, resources utilized, deviations/revisions, etc.; carry out periodic status reviews, identify issues and initiate requisite followup actions; prepare revised budget estimates; reports on budget revisions, expenditures and obligations, verify availability of funds; ensure necessary approval and entry in computerized budget system; initiate financial authorizations for expenditures.
  • Serve as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and followup on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, etc.
  • Draft correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepare unit contributions for a variety of periodic reports.
  • Arrange formal openings/closures of projects, initial and final budget revisions, transfer of equipment, required clearances, reports, etc.
  • Provide guidance/training to staff on financial and budget issues in connection with the projects.
  • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  • Assist with visualizations and updating information material such as web pages or brochures.
  • Perform other workrelated duties as assigned.
Competencies

Teamwork:

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


Planning & Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent.

A recognized first-level university degree (Bachelor's degree or equivalent) may be accepted in lieu of two years of required work experience.

Job - Specific Qualification

Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience

A minimum of seven years (or 5 years in combination with a first-level university degree (Bachelor's degree or equivalent)) of work experience in programme or project administration, technical cooperation or related area is required.

Work experience within the United Nations System or similar international organization is desirable.

Languages
English and French are the working languag

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