Programme Assistant

vor 2 Wochen

Wien, Wien, Österreich United Nations Vollzeit

The post is located in the Field Support Section (FSS), Corruption and Economic Crime Branch (CEB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC).

The incumbent will work under the direct supervision of the Chief of the Field Support Section.

Responsibilities:

Within assigned authority, the incumbent will perform the following specific duties:

  • Provide assistance in support of planning and implementation of activities/processes, including related to financial matters in the Section.
  • Provide programme and work support on the organizational and administrative activities in relation to the work of FSS/CEB. Independently draft a variety of complex verbal and written inquiries from internal and external parties.
  • Assist in preparing and coordinating the timely provision of substantive and administrative inputs and reports from the Section. Plan arrangements for and ensure the timely delivery of all programme support functions for the work of the Section.
  • Draft programme/project summaries, coordinate review and clearance processes, and coordinate with editors, translation services, etc. on finalization and publication of reports in multiple languages.
  • Draft a variety of correspondence and other communications, of considerable substantive complexity, for signature/approval related to all aspects of programme implementation, such as Note Verbales, invitation letters and replies to Governments relating to specialized technical services.
  • Assist in the coordination of programme planning and preparation; monitor status of programme proposals; take necessary action to ensure project documents are completed and submitted to relevant parties for approval. Research, compile, analyse, summarize, and present basic information/data on specific programmes/project and related topics.
  • Assist in the preparation and analysis of programme/project budget proposals for the Section and individual regional/country level budget segments; provide assistance in the interpretation of budget guidelines; review and coordinate submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepare reports and ensure that outputs/services are properly categorized.
  • Organize and coordinate preparatory meetings with relevant offices and delegations regarding procedural and organizational arrangements for the sessions of assigned meetings/conferences.
  • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  • Assist with visualizations and updating information material such as web pages or brochures.
  • Provide guidance and training to new/junior staff. Replace, as needed on adhoc basis, senior staff in related functions in the Branch.
  • Perform other workrelated duties as assigned.
Competencies

Planning & Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


Teamwork:

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent is required.

Job - Specific Qualification


Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience

A minimum of seven years of work experience in programme/project administration and planning, organization of meetings and trainings in a crime prevention and criminal justice relevant or related area, is required.

Experience with an Enterprise Resource Planning (ERP) system is required.

Work experience with SAP/Umoja and/or the United Nations talent management system Inspira is desirable.

Work experience in providing financial support to technical assistance programmes is desirable.

Work experience within the United Nations System or similar international organizations is desirable.

Languages
English and French are the working lan

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