Programme Analysis Assistant

vor 1 Woche

Wien, Wien, Österreich United Nations Vollzeit

This position is located in the Global Technical Team (GTT) of the Department for General Assembly and Conference Management (DGACM), Vienna, Austria.

The Programme Analysis Assistant reports to the Senior Computational Linguist, responsible for the GTT management.

The Programme Assistant plays a pivotal role in supporting the activities of the Vienna-based GTT whilst working closely with human resources and finance colleagues within the DGACM's Executive Office (EO), located in New York.


Responsibilities:

Within limits of delegated authority the Programme Analysis Assistant will be responsible for the following duties:

  • Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/projects and related topics.
  • Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval in accordance with deadlines.
  • Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized in accordance with deadlines.
  • Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite followup actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
  • Coordinates with the GTT management to procure the necessary items in a timely manner (several weeks in advance). Liaises with EO and Procurement Division for the procurement process. Keeps abreast of the procurement processes. Gathers information, forms, data, etc. needed during and after procurement (e.g. OICT clearance, quotation, SR.6, vendor registration, banking info update etc.).
  • Communicates with Vendors as needed for tracking information, shipment status/delays, etc. Communicates with UNOV Receiving for timely receipt of the goods and relevant documentation/record in ECC Umoja.
  • Records service entry sheet properly by assigning cost per consultant to actual time worked; and updates the payment tracking file. Checks in ECC for payment status of Vendors, as needed. Keeps abreast of missing invoices or pending obligations and follow up with respective GTT management or Vendor Claims Unit counterpart.
  • Investigates and solves miscellaneous/missing payment errors. Keeps track of all payments throughout the year.
  • Reviews open commitments before financial year closure for Purchase Orders, LVAs, etc.
  • Collaborates with programme/project managers on performance reporting; liaises with Executive Office and other parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the mediumterm plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
  • Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and followup on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
  • Prepares, maintains and updates files and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
  • Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations to staff/nonstaff within GTT.
  • Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety o

  • Programme Assistant

    vor 1 Woche

    Wien, Wien, Österreich United Nations Vollzeit

    This position is located within the Global eLearning Programme, Crime Prevention and Criminal Justice Section (CPCJS), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC). The Programme Assistant will work under the direct supervision of the Programme Officer (eLearning).Responsibilities:Within limits of assigned authority,...

  • Programme Assistant

    vor 1 Woche

    Wien, Wien, Österreich United Nations Vollzeit

    The position is located in the Precursors Control Section (PRE), Secretariat of the International Narcotics Control Board (SINCB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The Programme Assistant will work under the direct supervision of the Drug Control Officer and the overall supervision of...

  • Programme Assistant

    vor 1 Woche

    Wien, Wien, Österreich United Nations Vollzeit

    The position is located in the Laboratory and Scientific Services (LSS), Drugs, Laboratory and Scientific Services Branch (DLSSB), Division for Policy Analysis and Public Affairs (DPA), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Programme Management Officer (Synthetic Drugs) leading LSS'...

  • Programme Assistant

    vor 1 Woche

    Wien, Wien, Österreich United Nations Vollzeit

    This position is located in the Programme Development and Management Unit (PDMU), Research and Trend Analysis Branch (RAB), Division for Policy Analysis and Public Affairs (DPA), United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will work under the direct supervision of the Chief, PDMU.Responsibilities:Within limits of assigned...

  • Programme Assistant

    vor 1 Woche

    Wien, Wien, Österreich United Nations Vollzeit

    The position is located in the Office of the Chief, Organized Crime and Illicit Trafficking Branch (OCB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The incumbent will work under the direct supervision of the Chief of the Branch.Responsibilities:Within limits of assigned authority the Programme...

  • Programme Management Assistant

    vor 1 Woche

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Programme Management Assistant (TC)(G / Organization: TCAF-Africa Section 1Primary Location: Austria-Vienna-Vienna-IAEA HeadquartersJob Posting: , 7:40:14 AMClosing Date: , 4:59:00 PMDuration in Months: 12Contract Type: Fixed Term - ExtrabudgetaryProbation Period: 6 MonthsFull Competitive Recruitment: YesOrganizational SettingThe Department of Technical...

  • Programme Assistant

    vor 1 Woche

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Programme Assistant (G / Organization: NAFA-Plant Breeding and Genetics SectionPrimary Location: Austria-Vienna-Vienna-IAEA HeadquartersJob Posting: , 9:03:36 AMClosing Date: , 5:59:00 PMDuration in Months: 36Contract Type: Fixed Term - RegularProbation Period: 1 YearFull Competitive Recruitment: YesOrganizational SettingThe Department of Nuclear Sciences...

  • Programme Management Assistant

    vor 1 Woche

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Programme Management Assistant (TC)(G / Organization: TC-Department of Technical CooperationPrimary Location: Austria-Vienna-Vienna-IAEA HeadquartersJob Posting: , 4:53:34 AMClosing Date: , 4:59:00 PMDuration in Months: 36Contract Type: Fixed Term - RegularProbation Period: 1 YearFull Competitive Recruitment: YesThis Vacancy Notice will be used to fill...

  • Programme and Evaluation Assistant

    vor 1 Woche

    Wien, Wien, Österreich United Nations Vollzeit

    This position is located in the Independent Evaluation Section (IES), Office of the Executive Director (OED), United Nations Office on Drugs and Crime (UNODC) in Vienna. IES ensures independent, timely and effective evaluations, in line with the standards and norms of the United Nations Evaluation Group (UNEG) and following the recommendations of the Office...

  • Programme Assistant

    vor 1 Woche

    Wien, Wien, Österreich United Nations Vollzeit

    This position is located in the Crime Prevention and Criminal Justice Section (CPCJS), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC) in Vienna, Austria. The incumbent will report directly to the Crime Prevention and Criminal Justice Officer managing the STRIVE Juvenile project component and work under the overall...

  • Programme Assistant

    vor 1 Woche

    Wien, Wien, Österreich United Nations Vollzeit

    Job OpeningJob Opening ID: 232603Job Network : Economic, Social and DevelopmentJob Family : Programme ManagementCategory and Level : General Service and Related Categories, G-6Duty Station :VIENNADepartment/Office : United Nations Environment ProgrammeDate Posted : Apr 14, 2024Deadline : May 14, 2024Org. Setting and Reporting The United Nations Environment...

  • Programme Assistant

    vor 1 Woche

    Wien, Wien, Österreich United Nations Vollzeit

    This position is located in the, Border Management Branch (BMB) - Global Maritime Crime Programme (GMCP), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will report to the Programme Officer, Global Maritime Crime Programme (GMCP). The incumbent will also work in close consultation with relevant staff in the GMCP...

  • Programme Assistant

    vor 1 Woche

    Wien, Wien, Österreich United Nations Vollzeit

    This position is located in the Environment Team (ET), Border Management Branch (BMB), Division of Operations (DO), UNODC, in Vienna. The incumbent will report to the Administrative and Budget Officer of the Global Programme for Combating Crimes Against the Environment (GPCAE). The incumbent will also work in close consultation with relevant staff in the...

  • Programme Assistant

    vor 1 Woche

    Wien, Wien, Österreich United Nations Vollzeit

    This position is located in the Strategy, Planning and Field Support Unit (SPFSU), Cybercrime and Anti-Money Laundering Section (CMLS), Organized Crime and Illicit Trafficking Branch (OCB), Division for Treaty Affairs (DTA), UNODC, in Vienna. The incumbent will work under the direct supervision of the Chief of SPFSU and the overall guidance of the Chief of...

  • Programme Assistant

    vor 1 Woche

    Wien, Wien, Österreich United Nations Vollzeit

    This position is located in the Strategy, Planning and Field Support Unit (SPFSU), Cybercrime and Anti-Money Laundering Section (CMLS), Organized Crime and Illicit Trafficking Branch (OCB), Division for Treaty Affairs (DTA), UNODC, in Vienna. The incumbent will work under the direct supervision of the Chief of SPFSU and the overall guidance of the Chief of...

  • Programme Assistant

    vor 1 Woche

    Wien, Wien, Österreich United Nations Vollzeit

    The post is located in the Field Support Section (FSS), Corruption and Economic Crime Branch (CEB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Chief of the Field Support Section.Responsibilities:Within assigned authority, the incumbent will perform the...

  • Programme Assistant

    vor 1 Woche

    Wien, Wien, Österreich UNODC - United Nations Office on Drugs and Crime Vollzeit

    Org. Setting and ReportingThe post is located in the Office of the Secretary (OS), Secretariat of the International Narcotics Control Board (SINCB), Division of Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The incumbent will report to the Administrative Officer of the GRIDS Programme. The Secretariat of the INCB...

  • Programme Assistant

    vor 3 Wochen

    Wien, Wien, Österreich UNODC - United Nations Office on Drugs and Crime Vollzeit

    Org. Setting and ReportingThe post is located in the Office of the Secretary (OS), Secretariat of the International Narcotics Control Board (SINCB), Division of Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The incumbent will report to the Administrative Officer of the GRIDS Programme. The Secretariat of the INCB...

  • Programme Assistant

    vor 1 Woche

    Wien, Wien, Österreich UNODC - United Nations Office on Drugs and Crime Vollzeit

    The post is located in Portfolio Management and Outreach (PMO) team of the Laboratory and Scientific Services (LSS), Drugs, Laboratory and Scientific Services Branch (DLSSB) Division for Policy Analysis and Public Affairs (DPA), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Coordinator,...

  • Programme Assistant

    vor 1 Woche

    Wien, Wien, Österreich UNODC - United Nations Office on Drugs and Crime Vollzeit

    The post is located in Portfolio Management and Outreach (PMO) team of the Laboratory and Scientific Services (LSS), Drugs, Laboratory and Scientific Services Branch (DLSSB) Division for Policy Analysis and Public Affairs (DPA), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Coordinator,...