Executive Assistant

vor 1 Monat

Willoughby City Council, Österreich The Envirolab Group Vollzeit

  Let's Bring, Great Science. Great Service. 

Envirolab Group comprising Envirolab Services, MPL Laboratories and Labtec Auckland provides a broad range of laboratory testing services such as environmental chemistry, microbiology, asbestos, workplace exposure & air monitoring and product formulation and agrichemicals. 

We are a NATA-accredited laboratory servicing Environmental Consultants, Mines, Occupational Hygienists, Government Departments, Industry, and the general public by providing great service and quality. 

Job Description

We are seeking a proactive, supportive and down to earth Executive Assistant to provide comprehensive executive administrative support to our dynamic Chief Executive Officer to ensure that operations run efficiently. We are open to someone that is looking for part-time (30hrs) as well. 

 Key responsibilities 

  • Provide a high level of professional administrative support to the CEO including the preparation of high-quality documents such as board reports, correspondence, reports and presentations.
  • Effective management of the CEO’s calendar in relation to scheduled and ad hoc meetings and appointments (internal and external).
  • Act as a central point of contact between the CEO and internal/external key stakeholders.
  • Prepare and distribute agendas, attending various meetings, and taking and distributing minutes/actions for meetings and follow up as required.
  • Company travel arrangements, optimising cost expenditure, and ensuring seamless travel logistics.
  • Providing support to the Senior Management Team as required demonstrating agility and discretion.
  • Foster close collaboration with the senior leadership team, ensuring that priorities are achieved.
  • Identification and prioritisation of urgent business requests, proactively flagging them to the appropriate parties.
  • Event Management of both internal and offsite company conferences and events.
  • Assistance in the coordination of company-wide initiatives, including reward and recognition programs, service awards, and new starter inductions.
Desired Skills and Experience

We are seeking candidates with:

  • Minimum 5 years’ experience in a similar role.
  • Strong communication skills both verbal and written. 
  • Demonstrated track record of providing high quality administrative assistance and support to senior executives.
  • Exceptional verbal and written communication skills, with the ability to exercise discretion, tact and judgement.
  • Experience in managing and resolving conflicting demands including review of work priorities and rescheduling meetings and appointments as required in consultation with affected stakeholders.
  • Ability to build strong internal and external relationships and networks.
  • Highly developed organisational skills, strong attention to detail, with a demonstrated ability to prioritise and meet deadlines.
  • Ability to work independently and flexibly with minimal direction and collaboratively in a team environment, upholding confidentiality and discretion at all times.
  • High level of proficiency in the use of the Microsoft Office Suite, including Word, PowerPoint, Excel and Outlook.

Envirolab is an Equal Employment Opportunity (EEO) employer committed to the principles of workplace diversity and inclusion. We are committed to providing a working environment that embraces and values diversity, equity and inclusion.

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