Executive Assistant

vor 2 Wochen

North Sydney Council, Österreich Overfinch North America Inc Vollzeit

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Executive Assistant

This is an interesting and challenging Executive Assistant (EA) role, supporting Executives across the Asia Pacific Region.

Based in Sydney, we are looking for a strong EA to perform a variety of administrative tasks and support 3 of our regional leaders. This is a unique role as this person will have the opportunity to work across our three brands and will contribute to the efficiency of our business.

A snapshot of the role:

  • Take charge of managing the executive’s calendars, implementing an efficient and organised system that ensures important communications are prioritised and addressed promptly. Whether the execs are in the office or travelling abroad, you'll maintain seamless communication and ensure they stay on top of their busy schedules at all times
  • With operations spanning globally, you'll become a master of the international clock, adeptly scheduling meetings and appointments across different time zones. Your meticulous attention to detail and proficiency in coordinating schedules will ensure that meetings run smoothly and efficiently, regardless of geographical constraints
  • Play a pivotal role in coordinating conferences and events, handling all pre-planning logistics with meticulous attention to detail. Whether it's securing venues, coordinating travel arrangements, or providing real-time support during national and overseas trips, you'll ensure that every aspect of the event is seamlessly executed, leaving a lasting impression on attendees
  • As part of your responsibilities, you'll assist in business development activities by scheduling follow-up meetings, calls, and arranging client entertainment. Your proactive approach and organisational skills will support the exec in nurturing client relationships and driving business growth initiatives forward
  • Assisting the executives with their administrative tasks like organising internal meetings, ensuring presentations and accompanying collateral are collated and ready, managing expenses and any project work as required
  • Be the back up Office Manager when required
  • Perform ad hoc duties as required

Key skills and experience:

  • The ability to work across multiple time zones
  • Excellent written and oral communication skills with the ability to communicate effectively with senior management and external trade partners
  • Excellent computer skills, experience of Microsoft Outlook, Excel, Word and Powerpoint and desirable
  • Friendly and approachable manner. Must be confident when interacting with people of all levels throughout the organisation
  • Must be able to work under pressure and the ability to remain calm
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