Executive Assistant

vor 3 Wochen

North Sydney, Österreich Advertising Industry Careers Vollzeit
Nine is Australia’s largest locally owned media company – the home of Australia’s most trusted and loved brands spanning News, Sport, Lifestyle, and Entertainment. We pride ourselves on creating the best content, accessed by consumers when and how they want – across Publishing, Broadcasting and Digital.
Nine’s assets include the 9Network, major mastheads such as The Sydney Morning Herald, The Age and The Australian Financial Review, radio stations 2GB, 3AW, 4BC and 6PR, digital properties such as nine.com.au, 9Now, 9Honey, Pedestrian.TV, Drive, subscription video platform Stan and a majority investment in Domain Group.
Our Purpose: We shape culture by sparking conversations, challenging perspectives, and entertaining our communities.
We bring people together by celebrating the big occasions and connecting the everyday moments. Australia belongs here. We bring our purpose to life via three shared values: We walk the talk, turn over every stone and keep it human.
Job Description
The Executive/Team Assistant is responsible for contributing to the smooth operation of the Sales/Commercial Office. The position provides executive support to Nine’s Executive Sales Team and the Executive Assistant team. The role will involve engagement with executive and senior level stakeholders as well as the functional operations of the Sydney Sales Office. This is a diverse, hands-on role which requires professionalism, interpersonal skillfulness, organisation, energy and attention to detail.
12 Month Parental Leave Cover.
Responsibilities include:

Provide quality and timely administrative support to the Executive and Sales Team
Coordinate executive communications, including; taking calls, responding to emails and interfacing with internal/external stakeholders
Maintain and report on a current log of correspondence and commitments and chase up items approaching the due date
Prepare internal and external corporate documents for team members and industry partners
Maintain and coordinate an effective calendar system, ensuring the Executive’s competing demands are effectively managed
Organisation and preparation of internal/external meetings and meeting rooms including VC preparation (Google hangouts, Teams)
Maintain organisational charts and google group lists
Coordinating travel arrangements and detailed travel itineraries
Office and event coordination – including meeting room set up, event logistics and organisation
Uphold a strict level of confidentiality
Develop and sustain a level of professionalism among staff and clientele
Support the broader Sales EA team
Administer and process complex invoicing/credit card reconciliation and approvals
Administer and process expenses as per deadlines
Assistance with on-boarding and exiting staff procedures
Maintain a high level of awareness of matters coming into and out of the office to effectively respond to enquiries and exercise sound judgement on the manner of response

Qualifications
Requirements:

Proven experience as an Executive Assistant
Advanced Google suite and Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
Office management, event coordination and logistics experience
Proficiency in collaboration and delegation of duties
Strong organisational, project management and problem-solving skills with impeccable multi-tasking abilities
Exceptional interpersonal skills
Friendly and professional demeanour
Ability to establish strong internal and external relationships and networks
Working with people from a diverse range of backgrounds and cultures, you will have a proven capacity to relate to others at all levels
Aptitude to think quickly, decisively, efficiently and effectively under pressure
Ability and willingness to foster and initiate continuous improvement in systems and proceduresAdditional Information

Our Commitment to Diversity and Inclusion:
At Nine, we are committed to fostering a workforce that embraces all aspects of diversity and inclusion and where practices are equitable to ensure our people experience a sense of belonging. From day one, you'll be encouraged to bring your whole self to work and will be supported to perform at your best. Should you require any adjustments to the recruitment process in order to equitably participate, we encourage you to advise us at the time of application.
We encourage applications from Aboriginal and Torres Strait Islander people, people with disabilities, and of all ages, nationalities, backgrounds and cultures.
Disclaimer: We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes.
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