Senior Program Coordinator

Organisation: Department of Transport and Planning

Occupation: Policy

Reference: 4229

Network Design and Integration works to deliver transport priorities through the development, delivery and maintenance of an integrated pipeline of projects supporting the Major Transport Infrastructure Program, plan Victoria’s rail network, supports Road Safety Victoria and Freight Victoria.

Road Safety Victoria is a Division in the Department of Transport and Planning, and is responsible for leading the Victorian Government to achieve zero road fatalities by 2050.

We’re focused on outcomes that deliver more choice, connections and confidence in our travel, ensuring the whole transport network works as one to deliver better services and outcomes.

About the Role

This is a Fixed Term Full Time position until 30/04/2027.

The Senior Program Coordinator sits within the Road Safety Strategy and Investment Planning team under the Road Safety Strategy and Systems directorate in Road Safety Victoria. The Road Safety Strategy and Investment Planning team is responsible for developing the state’s road safety strategy and supplementary action plans and supporting the development and delivery of a pipeline of road safety programs through sound analysis and investment planning, business case development and program delivery oversight. 

The Senior Program Coordinator has a pivotal role in supporting motorcycling safety efforts in Victoria by coordinating a range of projects funded through the Victorian Motorcycle Safety Levy.

The Senior Program Coordinator will apply sound project management practices to support the effective planning, development and delivery of Motorcycle Safety Levy-funded road safety projects. The role requires an individual who will utilise their exceptional project and stakeholder management skills to ensure that projects are effectively planned and managed in line with key organisational and governance frameworks. The role works across the full spectrum of the project management lifecycle including project scoping, stakeholder and communication management, procurement, scheduling and resourcing, risk management, governance, budget management and financial reporting. The successful candidate will work closely with a broad range of internal and external stakeholders to effectively negotiate and achieve shared outcomes.

The individual will lead the delivery of various motorcycling safety projects through collaborative efforts with stakeholders across DTP, the Road Safety Partnership and other key stakeholders. The successful candidate will cultivate strong stakeholder relationships to support decision-making and help achieve positive road safety outcomes for the community. The indivdual will apply sound project management principles and existing organisational frameworks to deliver projects in line with DTP requirements. The individual will prepare timely and high quality reports and provide authoritative advice on emerging and complex issues.

The role has effectively led and managed the delivery of complex projects and initiatives using project management techniques to ensure completion within scope, time, and budget. It has fostered strong relationships with key internal and external stakeholders, leading partnerships within the government to advance the Road Safety strategy, objectives, and targets. Additionally, it has developed and delivered high-quality, timely, clear, and concise program and budget reports, supporting their improvement based on business feedback and emerging issues. The role has also provided timely, high-quality, authoritative strategic, operational, and tactical advice to senior leaders and executives to support transport portfolio objectives and address emerging and complex issues.

Key Selection Criteria

KNOWLEDGE AND SKILLS

• Project Delivery (Accomplished) - Translates strategies into programs or projects that enables achievement of outcomes required; Defines governance (e.g. success measures, roles and responsibilities, progress monitoring) required to manage risks and maximise probability of success.
• Stakeholder Management (Accomplished) - Identifies issues in common for one or more clients or stakeholders and uses them to build mutually beneficial partnerships; Identifies and responds to stakeholder’s underlying needs; Uses understanding of the stakeholder’s organisational context to ensure outcomes are achieved.
• Political and Organisational Context (Accomplished) – Defines and maximises value add and/ or return of investment in business cases, contract terms, or service delivery agreements. Uses broad understanding of procurement and finance concepts to inform expenditure decisions and manage risks.
• Critical Thinking and Problem Solving (Accomplished) -Takes into account wider business context within business unit when considering options to resolve issues. Identifies recurring problems and prevents future recurrence by integrating solutions into work process. Delivers tangible business outcomes as a result of critically evaluating problems from multiple perspectives and delivering effective solutions.
• Partnering and Co-creation (Applied) - Identifies and partners with users/stakeholders/ experts to ensure active collaboration in the design process to understand user needs, obtain ideas, insights and input. Ensures decisions are made within agreed timeframes.
• Future Focus (Accomplished) - Understands the broader context when reviewing an issue or problem and supports others to do so. Is future oriented in analysis, thought and action; Actively seeks out new technology to enhance team systems, processes and service delivery. Undertakes planning to ensure the organisation is future ready through managing change.

PERSONAL ATTRIBUTES

• Flexibility and Adaptability (Leading) – Works to find new ways to deliver outcomes; Recognises the merits of different options and acts; accordingly, Has courage to alter strategies in situations when there are clear indications of existing strategy may not deliver the best outcome, where significant amount of effort or investment has been put in. Builds commitment of others to adopt new strategies to deliver against outcomes.
• Outcomes Thinking (Accomplished) – Establishes mechanisms to monitor impact of work on the community; Ensures team/ organisation’s operating and delivery model is designed in ways that creates a positive impact on community.
• Working Collaboratively (Leading) – Build a culture of collaboration across the organisation; Looks for and facilitates opportunities to collaborate with external stakeholders; Identifies and overcomes barriers to communication with internal and external stakeholders.

Qualifications and Experience

Mandatory

• Experience in program and project management in the road safety, public sector policy or public health areas.
• Strong communications and negotiation skills and the ability to present complex information in a digestible form.
• Proven ability to develop and maintain strong, productive partnerships with key stakeholders.
• Experience in research or policy development.

What we offer

• Meaningful work making Victorian communities more accessible and liveable
• Professional growth and development opportunities across the department and the wider Victorian Public Services
• A hybrid working model focused on collaboration and teamwork
• Optimal work-life balance initiatives including flexible working arrangements
• Opportunity to work across multiple urban and suburban hubs
• We prioritise the development of a safe and inclusive culture

Culture Value

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

How to Apply

DTP Employees or DTP Affiliates with VicGov People Login

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Non-DTP Employees (Including VPS outside of DTP)

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Applications close 11.59pm on Thursday 13th June 2024. Please include a resume and cover letter. All applications must be submitted through the online portal. We’re unable to consider email or manual applications.

For further information about the role please contact Lisa Brodie – Senior Manager Road Safety Strategy and Investment Planning at lisa.brodie@transport.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Your information will be treated confidentially.

If you require additional adjustments across the recruitment process or accessible formats of this ad, please contact us by phone or email.

lisa.brodie@transport.vic.gov.au - Senior Manager Road Safety Strategy and Investment Planning Lisa Brodie - N/A